Associate Manager, Procurement and Asset Management at eHealth Systems Africa

Purpose of the Position

• The Procurement Unit at eHealth Africa ensures the efficient, transparent, and compliant acquisition of goods and services essential for program success.
• Through standardized processes and market intelligence, the unit supports project teams by facilitating timely procurement aligned with donor guidelines and organizational policy.
• The Associate Manager, Procurement supports the planning and execution of procurement activities across eHA, ensuring compliance with organizational and donor standards.
• The role enables timely access to goods and services by managing procurement workflows, supplier relations, and contract performance.

Duties
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned:

• Analyzes procurement requests and technical specifications to identify key risks and opportunities in vendor sourcing, ensuring alignment with eHA policies and donor expectations.
• Prepares tender documentation, bid evaluations, and sourcing strategies to support timely and compliant procurement. Oversees bid processes and contract award mechanisms, ensuring clarity in procurement documentation and justifications.
• Engages with project and requisitioning teams to clarify procurement needs, advise on procedures, and align sourcing plans with operational requirements. Provides timely updates and guidance throughout the procurement lifecycle.
• Liaises with vendors to negotiate terms, clarify deliverables, and ensure mutual understanding of contract conditions. Maintains market intelligence and fosters supplier partnerships to improve value and responsiveness.
• Manages procurement pipelines using the ERP system, ensuring timely processing of requests, delivery tracking, and reporting. Prepares reconciliation reports and supports procurement audits and monitoring reviews.
• Ensures quality control in documentation, bid evaluations, and contract administration. Advises on modifications, extensions, and vendor performance, validating that procurement outcomes meet programmatic needs.
• Administers contract performance and resolves delivery, invoice, or warranty discrepancies.
• Ensures compliance with donor-specific procurement requirements, particularly for institutional and large-scale donors.

Qualifications And Experience

• Education: BSc in Procurement, Supply Chain, Business Administration, or related field; Master’s degree preferred.
• Certifications: Relevant professional certification (e.g., CIPS, CPSM) required.
• Experience: Minimum of 6 years of procurement experience, with at least 3 years in an NGO or donor-funded environment.