Assistant Secretary at Olam Nigeria Limited

Job Summary

• The Assistant Secretary provides administrative and organizational support to senior management, ensuring efficient coordination of office operations.
• The role involves managing documentation, scheduling meetings, maintaining records, and supporting communication across departments within the organization’s food production, agricultural, and distribution operations.

Key Responsibilities

• Provide day-to-day administrative support to the Company Secretary and management team
• Prepare, organize, and maintain official documents, reports, and records
• Schedule meetings, appointments, and coordinate logistics for internal and external engagements
• Record and distribute minutes of meetings accurately and promptly
• Handle incoming and outgoing correspondence (emails, letters, calls) professionally
• Maintain confidentiality of sensitive corporate information
• Assist in compliance documentation and regulatory filings where required
• Support communication between departments, including production, distribution, and supply chain units
• Manage office supplies and ensure smooth administrative operations
• Assist in coordinating company programs such as farmer support initiatives and internal projects.

Qualifications & Requirements

• Bachelor’s Degree in Business Administration, Secretarial Studies, or related fields
• Proven experience in administrative or secretarial roles (preferably in FMCG, agriculture, or manufacturing sectors)
• Strong organizational and multitasking skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• High level of discretion and professionalism
• Ability to work in a fast-paced environment.

Key Skills:

• Communication and interpersonal skills
• Problem-solving ability
• Confidentiality and integrity
• Time management and attention to detail
• Record keeping and documentation.