Assistant Office Manager at Law and Visas

Job Summary

• Are you a highly organized and motivated individual with a passion for streamlining operations and supporting a productive work environment?
• We are currently seeking an experienced and dedicated Assistant Office Manager to join our dynamic team.
• As the Assistant Office Manager, you will play a crucial role in ensuring the smooth and efficient functioning of our office operations.
• As the Assistant Office Manager, you will have the opportunity to grow professionally and make a significant impact on our continued success.

Responsibilities

• Administrative Support: Provide comprehensive administrative assistance to the Office Manager and other senior staff members. This includes managing calendars, scheduling meetings, handling emails, and preparing documents.
• Office Organization: Maintain a well-organized and tidy office space, ensuring supplies are stocked, equipment is in working order, and all office facilities are well-maintained.
• Staff Coordination: Assist in coordinating and communicating with various departments to facilitate interdepartmental cooperation and ensure seamless collaboration.
• Record-Keeping: Maintain accurate records, files, and databases to track important information, invoices, and documents.
• Event Planning: Assist in planning and organizing company events, meetings, and conferences.
• Communication: Serve as a point of contact for both internal and external inquiries, displaying a professional and friendly demeanor.
• Finance Support: Collaborate with the finance team to handle basic financial tasks, such as expense reporting, budget tracking, and processing invoices.
• Human Resources: Aid in HR-related tasks, including onboarding new employees, managing leave requests, and maintaining employee records.

Requirements

• Bachelor's Degree in Business Administration or a related field (preferred but not mandatory).
• Proven experience in an administrative or office management role.
• Strong organizational and time management skills.
• Proficiency in using office software, such as MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication abilities.
• Ability to multitask and prioritize responsibilities effectively.
• Attention to detail and a proactive problem-solving approach.
• Familiarity with basic financial and human resources tasks is a plus.