Assistant Accountant AO (22/22 ABJ) at British High Commission

Job Category  

Foreign, Commonwealth and Development Office (Operations and Corporate Services)

Job Subcategory  

Finance

Job Description (Roles and Responsibilities)  

Main purpose of job:

To ensure the integrity of the British High Commission (BHC) staff payroll, cash office and its efficient running in accordance with FCDO policies and guidance. Making sure that all finance policies are adhered to and communicated to both external and internal stakeholders on a monthly basis

Roles and responsibilities 

• Run the cash office efficiently and in compliance with audit and financial best practice requirements. Promptly processing all cash receipts, replenishing the imprests, preparing financial returns and bank runs.
• Process and record all cash payments and receipts on the Network Post Accounting sheet as per the guidance. This includes correctly accounting for spend and reducing the risk of fraud.
• Preparing cheques for payment to suppliers. Use internet banking to process supplier payments.
• Work closely with Network teams, Regional Hub and Global Transaction Processing Centre (GTPC) Manila on staff payroll and cash advances.
• Prepare and collate staff salary claims monthly for staff payroll in line with Payroll Hub requirements
• Prepare Payroll Uploader files for processing by Payroll Hub and GTPC Manila
• Performing the Cash-In-Transit transactions and work with the GTPC on bank accounts reconciliation.
• Checking/approving the payment batches. Follow up on payment reminders and processing of invoices.
• Carry out account reconciliations with suppliers and report issues with GTPC.
• Working with the GTPC to ensure balance sheet accounts are reconciled on a regular basis 
• Perform the End of Month tasks according to the FCDO guidance
• Supporting the Nigeria Network with finance related queries. Queries relating to cash expenses and claims, payroll and other general incoming mail
• Assist in ensuring the Network’s Financial Performance and Compliance Indicators (FPCIs) are kept to a high standard.
• Record keeping and filing of paperwork in accordance with guidelines
• Cover for the Accountant when necessary
• Other duties that may reasonably be required and are in accordance with the grading and profile of the job

Essential qualifications, skills and experience  

• Bachelor’s degree in Finance, Accounting Business Administration or related field.
• Experience in Finance and administrative work in a similar environment
• Excellent hands-on knowledge of Microsoft Excel and other Microsoft Office software
• Good analytical and team-working skills
• Ability to multi-task and support multi-faceted teams in a shared Corporate Services environment
• Ability to effectively communicate with internal and external stakeholders, verbally and in writin
• Precision in implementing tasks, meticulous attention to detail

Desirable qualifications, skills and experience  

• Have a Master’s degree in any related field
• Familiar with Oracle based systems 

Required behaviours  

Changing and Improving, Making Effective Decisions, Managing a Quality Service, Delivering at Pace

Grade  

Administrative Officer (AO)

Type of Position  

Permanent

Working hours per week  

37

Salary Currency  

USD

Salary  

1,314.06

Start Date  

24 October 2022

Additional information  

• Please check your application carefully before you submit, as no changes can be made once submitted.
• Employees recruited locally by the British High Commission in Abuja are subject to Terms and Conditions of Service according to local employment law in Nigeria.
• All candidates must be legally able to work and reside in the country of the vacancy with the correct visa/work permit status or demonstrate eligibility to obtain the relevant permit.
• The responsibility lies on the successful candidate to;

1. Obtain the relevant permit
2. Pay fees for the permit
3. Make arrangements to relocate
4. Meet the costs to relocation

• Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.  
• Information about the Civil Service Success Profiles can be found on this link: https://www.gov.uk/government/publications/success-profiles
• Please note:  AA=A1, AO=A2, EO=B3, HEO=C4, SEO=C5
• Reference checking and security clearances will be conducted on successful candidates.
• The British High Commission will never request any payment or fees to apply for a position