Assistant Account Payable Manager at Tropical General Investments (TGI) Group

Objective

• Assistant Account Payable Manager is responsible for the smooth running and management of the Accounts payable unit. Saddled with the other tasks of providing reports to aid management decision as regards payment, processing of payment documents in a timely, accurate and cost-effective manner and provision of other accounting support.

Responsibilities

• Review all invoices for appropriate documentation and approval prior to payment
• Enter and upload invoices into system and post transactions to journals, ledgers, and other records
• Monitor accounts to ensure payments are up to date
• Reports of VAT and WHT by calculating requirements on paid invoices
• Produce monthly reports, assist in month end closing and other projects as needed
• Track expenses and process expense reports such as floats, travels, staff vendors advance etc.
• Reconcile accounts payable transactions including vendor statements and prepare analysis of accounts
• Provide data for working capital forecasting requirements for vendors and other creditors.
• Processing payment document in accordance with internal procedures and policy as well as in compliance with legal requirements i.e., Tax laws
• Process Freight Payments and other third parties’ payments by recording entry; verifying documentation and making sure to release the payments within stipulated timelines.
• Reconciling vendor statements and maintaining liaison with suppliers to ensure that payments are made promptly, and accounts are up to date.
• Regular communication with internal and external clients via phone and email correspondence on payment matters
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
• Provide supporting documentation for audits and performs other duties as required to support the department.

Qualification and Key Requirement: 

• Bachelor's Degree (Preferably in Finance / Accounting) 
• 7-8 years in account payable or general accounting procedures
• An accounting professional certification in either ACCA, ICAN or equivalents
• Proficient in data entry and management
• Ability to use MS Excel, Word, Power Point
• Knowledge of NAVISON or a similar system is an advantage
• Ability to meet deadline, multi-task and follow-up on pending issues
• Must be open to change and willing to learn new skills

Skills Required

• Leadership
• Initiative
• Self- driven and hardworking
• Organizational skills
• Written and verbal communications skills
• Detail oriented
• Good team player
• Flexibility