Administrator/Quality Control Manager at Stresert Services Limited

Location – Auchi, Edo state

Our client, a clinic and maternity centre, is looking to add to its workforce. The post holder will ensure the hospital offers the highest-possible quality health care and the strict adherence to hospital policies, procedures and professional conduct.

Job Summary

The Quality Control Manager shall be responsible for implementing and facilitating channels of supervision and driving compliance within medical and nonmedical departments to ensure that the hospital delivers high-quality medical services in a systemic manner, promoting a team approach, reflecting the professionalism and commitment to delivering premium patient care. The post holder may be required to work weekends or extra hours during peak season or busy periods.

Job Purpose

• Drive the standardization and continuous improvement of all work processes, medical and non-medical, towards recognized standards of quality and excellence
• Develop and implement a monitoring and evaluation framework to supervise medical practice that guarantees high-quality clinical outcomes; providing supervision and advice on clinical activities, including outpatient and inpatient services, ward rounds, and surgical interventions; and promoting a culture of learning.
• Engage and ensure all medical departmental heads drive department wide compliance in line with organisational policies and national clinical ethics.
• Develop and implement patient feedback framework and conduct regular patient feedback analysis, and take up finding with associated department to resolve patient complaints and ensure patient satisfaction.

Key Responsibility Areas

Strategic Leadership:

• Develops and implements strategies to ensure that staffs comply with quality assurance guidelines; monitors service quality and investigate incidents and patient’s complaints in the hospital.
• Schedule and facilitate monthly management meetings together with clinical heads of department and provides leadership in the formulation, implementation, and review of resolutions and compliance with all internal standard operating procedures (SOPs) and treatment protocols; ensures adherence at all levels in the facility with hospital and ethical standards.
• Promotes the use and internal consumption of collected data within the facility to inform decisions impacting patient care, financial management, and clinical outcomes. Lead the IT team and other heads of departments in data analysis and interpretation.
• Supervises senior hospital management team activities, ensuring that patients and staff concerns and needs are attended to and that departments are managed proactively with a view to improving efficiency and maintaining professional etiquette.
• Together with the senior resident medical officers, organizes and facilitates capacity-building sessions for other staff members through mentoring, coaching, in-service trainings, and continuing medical education (CME).  

Human Resource Management:

• Oversee the personnel recruitment and selection process; periodical and annual appraisals; performance reviews and discipline. Ensures that all medical staff in contact with patients are licensed by their respective professional body; that the licenses are up to date and that a record of such license is kept in the staff personnel files.
• Oversee the individual performance and development needs of staff members to ensure employees are high performing and engaged, continuous medical educations frameworks such as workplace skill quotients test, systematic performance indicators and training needs assessment to inform management on staff progress, weaknesses, roadblocks, training needs and relevant performance details.

Compliance:

• Drive good governance by ensuring departmental adherence to internal policies.
• Promote and nurture a culture of good stewardship, accountability, and transparency at all levels of hospital operations.

Reporting: Oversee the development of key departmental reports such as:

• Monthly management meeting reports
• Staff performance report
• Training need reports
• Departmental compliance reports.

Minimum required job specifications

• Minimum bachelor's degree in public health, administration, human resource or a related field. Professional certifications are an advantage.
• Minimum three (3) years’ demonstrated experience working in health institutions, health programs or public health services
• At least three (3) years of managerial experience in a medical organization.

Required Competencies

Knowledge

• Excellent communications skills
• A deep passion for access to healthcare and social change.
• Strong administrative skills, with the ability to manage a busy workload, to prioritize work and meet tight deadlines.
• Strong writing skills including development of documentation on performance reports.
• Fluency in written and spoken English; knowledge of the local vernacular and native tongue is a plus.
• Knowledge of computerized hospital management systems is an advantage.
• Basic knowledge of quality management.
• Management of people including cross-cultural teams.

Qualities:

• A diplomatic personal style, with excellent communication, networking, and management skills is an advantage.
• Exceptional ability to deal with conflict, lead change and to present ideas that motivate staff to strive for increased achievement of the organization’s mission, vision, and strategic goals and objectives.
• Exceptional demonstrated interest and ability to lead and inspire individuals and teams and to coach and develop staff.
• Demonstrated ability to model teamwork behaviours - team building skills.
• Committed to making equal opportunities and diversity a reality.
• Good political and cultural sensitivity and judgment.

General Working Conditions

• Ability to work and lead in an intense and fast-paced environment
• Comfort working in an environment of diversity (diversity of gender, tribe, language and discipline)
• Willingness to travel occasionally

Salary

Negotiable