Administrative Supervisor at FELPET Nigeria Limited

Job Summary

• To supervise administrative staff and ensure that day-to-day operations of FELPET run smoothly.

Responsibilities/Duties

• Overall Supervising the day-to-day operations of the administrative department and staff members.
• Ensure effective fleet management system
• Working with the accounting and management teams to set budgets, monitor costs and expenses and maintain the company assets register.
• Ensure the insurance/renewal of insurance of all company insurable assets
• Ensure the security of both staff and company property in collaboration with the HSE dept
• Effective understanding and enforcement of company policy
• Developing, reviewing, and improving administrative systems, policies, and procedures.
• Ensure operations adhere to policies and regulations and statutory compliance
• Ensure overall store management (office and dumpsite) with effective stock records.
• Ensuring the office is stocked with necessary supplies and that all equipment is working and properly serviced and or maintained.
• Ensure the best negotiation on bills and payments (Govt., supply agents, Levies etc)
• Effective management of post services (incoming/outgoing mail)
• Effective supervision of staff attendance in collaboration with a personnel dept
• Maintain access control amongst staff/visitors
• Ensure a clean and work-friendly environment
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Collecting, organizing, and storing information using computers and filing systems.
• Keep abreast with all organizational changes and business developments.
• Organize and supervise other office activities (recycling, renovations, Planning, scheduling, managing deadlines, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions, etc)
• Overseeing special projects and tracking progress towards company goals.
• Building and expanding on skills by engaging in educational opportunities.
• Any other assignment that may be assigned to you from time to time.

Job Requirements

• This job requires a lot of initiative, confidentiality, and integrity and also:
• Bachelor’s degree in business administration, management, or a related field.
• Experience in a related field, such as management or financial reporting, preferred.
• Exceptional leadership and time, task, and resource management skills.
• Strong problem-solving, critical thinking, coaching, interpersonal, analytical and verbal and written communication skills.
• Proficiency with computers, especially MS Office.
• Ability to plan for and keep track of multiple projects and deadlines.
• Familiarity with budget planning and enforcement, human resources, and customer service procedures.
• Willingness to continue building skills through educational opportunities.
• A good understanding of industry standards and environment
• Data and information management