Administrative Secretary at VIDACOM International Systems Limited

JOB DESCRIPTION - ADMINISTRATIVE SECRETARY

• Reporting to management and performing secretarial duties.
• Processing, typing, editing, and formatting reports, quotations and documents.
• Managing subscriptions and online product advertisements and responding to enquiries.
• Filing documents, as well as entering data and maintaining databases.
• Liaising with internal departments and communicating with the public.
• Directing internal and external calls, emails, and faxes to designated departments.
• Arranging and scheduling appointments, meetings, and events.
• Monitoring office supplies and ordering replacements.
• Assisting with copying, scanning, faxing, emailing, note-taking, and travel bookings.
• Preparing facilities and arranging refreshments for events, if required.
• Observing the best business practices and etiquette.

Administrative Secretary Requirements:

• B Sc/HND/OND in secretarial studies or related discipline
• 1-2 years of experience as an Administrative Secretary would be advantageous.
• Proficiency in managing documents, spreadsheets, and databases.
• Proficiency in the use of Microsoft office suite would be advantageous
• Ability to liaise internally and externally on administrative matters.
• Exceptional filing, recordkeeping, and organizational skills.
• Working knowledge of printers, copiers, scanners, and fax machines.
• Proficiency in appointment scheduling and call forwarding systems.
• Excellent written and verbal communication skills.
• Exceptional interpersonal skills.