Administrative Secretary at The Solicitors

We are seeking an energetic and capable administrative secretary to assist us with office administration. In this role, you will be responsible for processing documents, maintaining databases, and liaising with the public. You may also be required to manage office supplies.

To ensure success as an administrative secretary, you should possess excellent communication skills and demonstrable experience in a secretarial role. Outstanding administrative secretaries are highly organized in performing a wide array of administrative duties.

Responsibilities:

• Reporting to management and performing secretarial duties.
• Processing, typing, editing, and formatting reports and documents.
• Filing documents, as well as entering data and maintaining databases.
• Liaising with internal departments and communicating with the public.
• Directing internal and external calls, and emails to designated departments.
• Arranging and scheduling appointments, meetings, and events.
• Monitoring office supplies and ordering replacements.
• Assisting with copying, scanning, emailing, note-taking, and travel bookings.
• Manage office facilities
• Assist in recruitment  
• Observing the best business practices and etiquette.

Requirements:

• BSc/HND in Secretarial Studies or related field
• Formal qualification in office administration, secretarial work, or related training.
• Minimum of 5 years’ experience in office administration and secretarial work
• Advanced proficiency in managing documents, spreadsheets, and databases.
• Ability to liaise internally and externally on administrative matters.
• Exceptional filing, recordkeeping, and organizational skills.
• Must be able to plan meetings as well as write minutes perfectly
• Working knowledge of printers, copiers, and scanners.
• Proficiency in appointment scheduling and call forwarding systems.
• Excellent written and verbal communication skills.
• Exceptional interpersonal and supervision skills.

SALARY: N100,000 – N120,000