Administrative Officer at Upbeat Centre

Responsibilities

• Responsible for the administration of Upbeat Vehicles
• Responsible for managing the drivers and scheduling of vehicle for daily business operations
• Assist in managing documents of various departments ensuring proper and accurate filing, cataloguing, archiving and retrieval as required by staff.
• Assist with scheduling the staff meeting room; ensure meetings are well organized and catered for.
• Ensure the office is kept clean and properly organized at all times.
• Receive requisition orders, request from store, and disburse all the necessary operational consumables and inventory required for the core operational functions.
• Take minutes of meeting when needed and collate reports for all meetings, take minutes of meeting where necessary and send minutes or task lists to the team.
• Assist in preparing monthly payroll for cleaners and security.
• Assist with new employee onboarding process, ensuring a positive experience for new joiners.
• Ensure all travel arrangements are made on time, make hotel reservations; prepare travel allowances and book travel ticket for Staff.
• Inspect work, and investigate complaints regarding janitorial services and take corrective action. Review checklists daily to ensure conformance to specifications and established standards.

Experience & Qualification

• Minimum of B.Sc / HND in Administration or any relevant discipline.
• Minimum of two (2) years’ experience with at least one (1) year experience handling similar responsibilities.

Competency & Skills Requirements:

• Good interpersonal skill and communication skills.
• Excellent customer service and people management skills.
• Strong organization and decision-making skills with a problem-solving attitude.
• Inquisitive mindset with willingness and ability to learn quickly.
• High degree of diligence and commitment.
• Experience with office management software like MS Office.
• Proficienct in the use of office productivity tools (MS Word and Excel).

Person Specification:

• Good grooming and professional outlook.
• A good sense of humour with a fun outlook on life, appreciating the importance of a work-life balance
• Ability to manage crisis/conflict and have a good sense of tact and diplomacy
• Excellent attention to details.
• Have enough emotional stability to meet emergencies with poise and wisdom.
• Must be able to manage multiple priorities and take initiative.
• High degree of independence, objectivity and assertiveness.

Salary
N70,000 - N100,000 Monthly.