Administrative Officer Senior at Catholic Relief Services (CRS)

CRS is seeking an Administrative Officer for the CDC-funded global childhood immunization project who will coordinate the provision of responsive, effective, and efficient administrative services in support of the Catholic Relief Services’ (CRS) mission to serve the poor and vulnerable. The project will reach zero- and under-immunized children with immunization services in Kebbi state. The administrative officer will help ensure stewardship of resources and a high-quality service approach are integrated into administrative systems, policies, and procedures. 

Roles and Key Responsibilities: 

• Coordinate and report on activities and required resources to ensure cost efficient and quality service delivery from administrative support functions.
• Help ensure administrative systems, processes, and policies are in line with agency standards and donor and local law regulations. 
• Engage with relevant external stakeholders (government officials, landlords, service providers, etc.) on assigned administrative matters and help ensure required authorizations and documents are up-to-date.
• Coordinate the efficient use of CP assets and rented facilities. Help ensure fully compliant procurement of office materials and asset management systems.
• Help identify safety issues and ensuring a safe and sound work environment.
• Coordinate the provision of travel and logistics support and services to staff and visitors. Coordinate event planning activities, including delegation visits, trainings and workshops.

Required Languages – English  

Travel - Must be willing and able to travel up to 20%. 

Knowledge, Skills and Abilities  

• Good planning, organizational and time management skills
• Strong customer service orientation with very good communication and interpersonal skills
• Ethical conduct and ability to maintain confidentiality
• Proactive, resourceful, solutions-oriented and results-oriented

Preferred Qualifications

• Additional education may substitute for some experience.
• Experience and proficient skills in MS Office package (Excel, Word, PowerPoint, Visio) and information management systems.

Supervisory Responsibilities: None

Key Working Relationships:

Internal  : Programs and Operations unit

External: Kebbi state Primary Health Care Development Agency, Kebbi State Ministry of Health, LGA staff in Kebbi state and other development partners. 

Basic Qualifications 

• Bachelor's Degree required. Bachelor's Degree in Business Administration or relevant field preferred.
• Minimum of 4 years work experience in administrative support functions, with increasing responsibility. Experience with a local or international NGO a plus.

Agency Competencies (for all CRS Staff):

• Personal Accountability – Consistently takes responsibility for one’s own actions. 
• Acts with Integrity - Consistently models values aligned with CRS Guiding Principles and mission.  Is considered honest.
• Builds and Maintains Trust - Shows consistency between words and actions.
• Collaborates with Others – Works effectively in intercultural and diverse teams.
• Open to Learn – Seeks out experiences that may change perspective or provide an opportunity to learn new things.