Administrative Officer at HR-EX Consulting

Job Overview

• We require the service of an administrative officer with experience to join our dynamic team.
• The successful candidate will be responsible for providing administrative support to the team, managing the office's daily operations, and ensuring compliance with financial regulations.

Position Summary & Key Areas of Responsibilities

• Greet and direct visitors, answer phone inquiries, and handle complaints in a courteous and professional manner.
• Ensure office supplies are maintained, including checking inventory and working with vendors to ensure adequate levels of necessary supplies at all times.
• Ensure the confidentiality and security of files and filing systems
• Coordinate schedules, arrange meetings, distribute memos and reports, and ensure that everyone is current with necessary company news and information.
• Operate copy equipment, printers, or other equipment necessary.
• Organize company records, document, and oversee departmental budgets.
• Perform background and reference checks.
• Prepare and file local Revenue Service (LIRS) documents monthly.
• Process and ensure timely payment of VAT monthly.
• Prepare Pension schedules, ensure payments are made, and all relevant filings are completed.
• Prepare monthly payroll schedule and ensure it is sent to the finance department before the due date.
• Liaise with external stakeholders and regulatory bodies if required.
• Communicate with hiring managers to identify future job openings and the technical requirements for those jobs.
• Write job descriptions and posting to relevant media platforms.
• Screen applicants for competency with the job requirements and share with the hiring manager.

Qualifications & Skills

• A Degree in Business Administration, Economics, Accounting, or any related social science or IT course preferable from the manufacturing industry.
• 2-3 years experience as an Administrative Officer with exposure to finance and statutory payments
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Good customer relationship skills
• Excellent verbal and written communication skills
• Attention to details
• Strong presentation skills
• Inter-personal relationship skills.