Administrative Officer at Gresyndale Legal

JOB RESPONSIBILITIES

FRONT DESK

• Taking and directing calls, possibly through a switchboard
• Take/log messages
• Cleaning, organising, and maintaining the reception area
• Keeping basic office supplies like pens stocked and accessible to visitors
• Signing in visitors
• Greeting visitors to the facility warmly and offering them help immediately
• Providing customer support
• Answering questions about office hours and who is in the office at any given time
• Maintaining front door security and reporting any suspicious activity
• Representing the business with a positive attitude and professional appearance
• Provide support to the staff and the management
• Receiving of correspondences sent to the firm and handing them over to the Practice Manger
• Typing of documents

ADMINISTRATIVE TASK

• Completing administrative tasks such as filing and delivering, accepting and sorting of mails
• Purchasing supplies for the rest of the office/ or assisting clients making orders
• Setting up meeting facilities
• Arranging for catering for meetings and daily office use
• Scheduling appointments and meeting times
• Engaging in public relations and marketing to a minor degree
• Provide support to the staff and the management
• Typing of documents
• Managing the use of printing facilities in the office
• Updating and managing the general office diary
• Oversee junior administrative team members
• Ensure smooth and efficient running of the office
• Safe keeping of equipments used in the office
• Interact with and manage vendors
• Assist with editing of articles, write-ups and other editorials
• Filing of court processes
• Ensuring library books and properly used, maintained and returned to the library
• Keep a record of all library materials that exist and may be added in the future
• Purchase of library materials and other relevant support materials for the teams and the firm as a whole
• Attend to any other tasks as assigned