Administrative Officer at Greenfield HR Consulting

We are seeking a highly experienced Administrative Officer to join our team and oversee the smooth functioning of our administrative operations. The ideal candidate will possess exceptional organisational skills, a keen attention to detail, and the ability to manage multiple tasks efficiently. As an Administrative Officer, you will play a crucial role in supporting the administrative needs of our organisation, ensuring that all tasks are completed accurately and in a timely manner.

Responsibilities:

• Provide administrative support to senior management, including calendar management, travel and accommodation arrangements, meeting coordination and handling miscellaneous tasks
• Schedule meetings and prepare the minutes of the meetings for senior management
• Manage the company’s Excel-based action trackers and follow up with senior management and other members of the team to deliver on assigned tasks
• Spearhead the planning of the company’s in-person and virtual events
• Provide administrative support to the various departments including but not limited to, document management, scheduling meetings and running errands with respect to meeting the daily needs of each department
• Manage day-to-day office operations, including facility management, inventory control, and procurement of office supplies.
• Serve as a point of contact for internal and external communications, including phone calls, emails, and in-person inquiries.
• Liaise with external vendors and service providers as dictated by your line manager to negotiate contracts, resolve issues, and ensure timely delivery of goods and services purchased by the Company.

Requirements:

• Proven passion and enthusiasm for carrying out administrative duties and ensuring operational efficiency.
• A bachelor’s degree in business administration, management, or a related field will be an added advantage
• Proven experience (10-15 years) in an administrative role
• Strong organisational and time management skills
• Excellent communication and interpersonal abilities, with a professional and courteous demeanour.
• Proficiency in Microsoft Office Suite with an emphasis on Microsoft Excel and other relevant software applications.
• Detail-oriented with a high level of accuracy in work output.
• Proactive problem-solving skills and the ability to work independently as well as part of a team.
• Ability to multitask and prioritise workload.
• Ability to maintain confidentiality and exercise discretion in handling sensitive information.