Administrative Officer at Genesis Group

Job Summary

• The Administrative Officer provides comprehensive administrative and clerical support to ensure the smooth day-to-day operations of the construction company.
• The role involves coordinating office activities, managing documentation, supporting project teams, and ensuring compliance with company policies and construction industry standards.

Key Responsibilities
Administrative & Office Support:

• Manage daily office operations, correspondence, and filing systems (physical and electronic).
• Prepare letters, reports, memos, and meeting minutes.
• Maintain office supplies inventory and coordinate procurement.

Project & Site Support:

• Support project managers with documentation, schedules, and site records.
• Maintain project files including contracts, drawings, permits, and approvals.
• Track project documentation such as delivery notes, site instructions, and variation requests.

Records & Documentation:

• Maintain accurate records of staff attendance, site registers, and asset logs.
• Ensure proper documentation for compliance, audits, and regulatory requirements.
• Assist in preparing reports on project progress and administrative activities.

Coordination & Communication:

• Liaise with vendors, subcontractors, suppliers, and regulatory bodies.
• Coordinate meetings, site visits, and logistics for management and project teams.
• Serve as a point of contact between the head office and construction sites.