Administrative Officer at Co-Creation Hub (CcHUB) Nigeria

Responsibilities:

Operations 

• Implement and manage daily operational objectives and processes, while staying flexible and adaptable to the constantly changing environment.
• Act as a resource for information on our entire operations - logistics and accommodation for team members, clients and visitors; the facilities, suppliers and vendors, equipment, etc.
• Develop and recommend continuous quality improvement practices & implement industry best practice operations.  
• Ensure that the overall conditions of the building and equipment are in compliance with health, environmental and security standards along with the facility management team.
• Support a variety of critical business functions/units, including Finance, People, Procurement, Lunch management, transportation programmes and general office services. 
• Find innovative ways to streamline and enhance service delivery while minimising costs.
• Co-ordinate and serve as a principal point of contact (POC) for all matters related to the office and work stations.
• Provide an exceptional employee service experience by understanding their needs and delivering the right solutions.

Vendor Management

• Work with the Facility Manager to ensure compliance and statutory regulations on fire, health & safety standards.
• Support basic office procurements, installation and commissioning of equipment that are required for the facility – air-conditioning etc, and ensure that vendors comply with the required service expectations at the hub.
• Oversee and provide event logistics coordination, ensure proper scheduling of set up for events, sitting arrangements, and work with project managers with regard to all events at the hub.
• Work with the Finance Manager to develop and manage the annual Admin budget.
• Other responsibilities as assigned by the Head of Admin.

Qualifications

• Bachelor’s Degree with at least 3+ years of relevant experience, event planning experince will be an added advantage
• Possess outstanding office and event management skills and have the ability to work in a fast-paced, team environment and manage multiple priorities, projects and deadlines.
• Comprehensive knowledge of basic bookkeeping/finance and database management.
• General willingness to engage in a broad range of activities to support organizational requirements.
• Detail-oriented self-starter who can work independently, can communicate well, is proactive, and has the ability to present solutions and anticipate needs will be successful.