Administrative Officer at Bureau Veritas

Minimum Qualification & Skills

• Bachelor of Science degree/HND Business Administration or other relevant field.

Competencies & Skills

• Minimum two years’ experience working in an office environment.
• Basic understanding of Laboratory Information Management System (LIMS).
• Knowledge of Flex JD Edwards for procurement/invoicing.
• Be organized.
• Basic office applications, such as word processing and spread sheets etc.
• Ability to work under pressure within time limits by determining priorities and organizing work accordingly.
• High level of attention to detail
• Sound knowledge and experience in procedures specifically related to sample receipt, inventory, and storage Strong communication skills (both written and verbal).
• Able to prioritize and multi-task, strong organizational skills.
• Flexible to accommodate changing priorities.
• Ability to work within a team environment.

Duties And Responsibilities

• To carry out administrative duties to the Laboratory Service Division.
• Create Customer Quotations.
• To be responsible for invoicing and account of customers.
• To order replacement of consumables as and when necessary.
• Maintaining and controlling Laboratories documents/Archiving.
• Coordinate subcontracting, internal or external (where applicable).
• Scheduling and Meeting Management
• Attend meetings and take accurate and concise minutes.
• Distribute meeting minutes to relevant parties.

Performance Measures (KPI’s)

• Must reach growth targets as agreed with N+1.
• Presentation of meeting reports within precisely specified period or 24hrs Max in generic cases
• Manage and update Contact base.
• Build and maintain good stakeholders’ relationships.
• Accurate and timely reporting of business development and sales activities.
• Planning and scheduling of client visits and follow-up meetings
• Embrace BV Core & Business values.

Key Behaviors/Competencies And Skills

• Must be result-oriented.
• Able to deliver work using MO365.
• Ability to deal with difficult tasks.
• Strong communication skills.
• Very good listening skills.
• A Team player and easy to get along with.
• Must demonstrate initiative, integrity and exercise confidentiality.