Administrative Officer at Beckley Consulting Limited

JOB SUMMARY

As the Administrative Officer, you will play a crucial role in ensuring the smooth operation of our organization. You will be responsible for various administrative tasks and support functions, contributing to the daily operations' overall efficiency and effectiveness. This position requires excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment with technical skills.

KEY RESPONSIBILITIES

• General Administrative Support: Provide administrative support to the management team and staff, including handling phone calls, managing correspondence, scheduling meetings, preparing reports, and maintaining records.
• Office Management: Oversee day-to-day office operations, including maintaining office supplies, managing office equipment, and coordinating maintenance and repairs when necessary.
• Data Management: Collect, organize, and maintain accurate data and records, ensuring confidentiality and data protection. Prepare and update various reports, spreadsheets, and databases as required.
• Documentation and Filing: Create and maintain a filing system for both electronic and physical documents. Ensure proper documentation and filing of contracts, invoices, purchase orders, and other relevant records.
• Financial Support: Assist in financial management tasks, such as processing invoices, monitoring expenses, and reconciling accounts. Collaborate with the finance team to ensure accurate and timely financial transactions.
• Travel and Logistics: Arrange travel itineraries, including booking flights, accommodations, and transportation. Coordinate logistics for meetings, conferences, and events.
• Communication and Correspondence: Draft, proofread, and edit various business communications, including emails, memos, and reports. Handle incoming and outgoing correspondence and maintain professional communication channels.
• Relationship Management: Establish and maintain positive relationships with clients, suppliers, and other external stakeholders. Provide excellent customer service and address inquiries and requests promptly.

KEY AREAS

• Office Management
• Record-keeping
• Project coordination
• Communication

SKILLS REQUIRED

• Strong organizational and time management skills, with the ability to prioritize tasks effectively and meet deadlines.
• Excellent written and verbal communication skills, including proficient editing and proofreading abilities.
• Proficiency in office productivity software, including word processing, spreadsheets, and presentation tools (Microsoft 365).
• Attention to detail and accuracy in data entry and record keeping.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong problem-solving skills and ability to work independently or as part of a team.
• Flexibility and adaptability to handle changing priorities and tasks.
• Exceptional interpersonal skills for building relationships with colleagues and external contacts.

ACADEMIC QUALIFICATION

• A bachelor's degree in business administration, management, or a related field is preferred but not mandatory.
• Equivalent work experience will also be considered.
• Additional certifications or training in office administration or related areas will be an advantage.