Administrative Officer / Advisor at Heka’s Hope Haven Initiative

Role Overview

• We are seeking a highly organised and dependable Administrative Secretary / Advisor to provide administrative, coordination, and advisory support to the organisation’s leadership and programmes.
• The role is essential to ensuring smooth day-to-day operations, effective communication, and sound administrative decision-making.

Key Responsibilities

• Provide comprehensiveadministrative and secretarial supportto management and programme teams.
• Manage correspondence, emails, records, and official documentation.
• Schedule meetings, prepare agendas, take minutes, and follow up on action points.
• Maintain accurate filing systems (physical and electronic) with strict confidentiality.
• Support organisational planning by offeringadministrative and operational advice.
• Assist with report preparation, data collation, and basic record-keeping.
• Coordinate office logistics and support the smooth running of daily activities.

Person Specification
Essential Requirements:

• Proven experience in anadministrative or secretarial role
• Strong organisational and time-management skills
• Excellent written and verbal communication skills
• High level ofattention to detailand discretion
• Ability to work independently and handle sensitive information
• Professional, reliable, and approachable

Desirable:

• Experience working in an NGO, CSO, or social-impact organisation
• Knowledge of basic office management and reporting processes
• Advisory or coordination experience supporting senior staff.

Why Join Us

• Opportunity to support meaningful work that impacts lives
• Purpose-driven and compassionate work environment
• Chance to contribute to the growth and effectiveness of the organisation