Administrative Officer at New Education Consult, Lagos

Our client, a reputable International School located on the Mainland, Lagos, is seeking to employ a dynamic and well-organized Administrative Officer This role combines front office functions with core administrative support responsibilities, and is ideal for a candidate who is proactive, detail-oriented, and professional.

Main Duties and Responsibilities

Administrative Support

• Plan, coordinate and manage all administrative procedures and systems.
• Administers use of facilities, equipment and space, maintains and repairs all existing facilities and equipment.
• Manage and coordinate all protocols and services for the staff and guests
• Coordinate and manage the company vehicles and drivers.
• Coordinate and manage staff itineraries, visa applications, flight itineraries, hotel reservations etc.
• Manage and ensure the company’s properties- offices, guest houses and apartments are in good condition always.
• Coordinates and assembles confidential information.
• Supervising the day-to-day operations of the administrative unit and staff members
• Developing, reviewing, and improving administrative systems, standard operating procedures (SOPs)
• Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained
• Working with the accounting and management teams to set budgets, monitor spending and other expenses
• Keep abreast with all organizational changes and business developments
• Purchase new materials as needed.
• Collecting, organizing and storing information using computers and filing systems
• Overseeing and tracking the progress of special projects towards company goals
• Organize management meetings, other official meetings of the company and entertainment.
• Maintains working relationships and communicates with all departments
• Any other job that might be assigned by the Management.
• Manage office supply inventory and place timely orders as needed.
• Organize filing systems and maintain confidentiality of sensitive documents.
• Track and report office expenses and prepare basic budgets and presentations as assigned.
• Distribute and store all forms of correspondence including letters, packages, and emails.
• Coordinate travel arrangements, meetings, interviews, training sessions, and staff events.
• Collect, organize, and manage records and data across departments.
• Support interdepartmental communication and assist in improving internal administrative procedures.
• Ensure the operational efficiency and security of administrative activities across the College.

Job Specification

• Minimum of B.Sc in Business Administration, Office Management, Human Resources, or any related field.
• Minimum of 2 years’ experience in a similar administrative or front desk role.
• Strong interpersonal and customer service skills.
• Excellent verbal and written communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• Good organizational and time-management skills.
• Ability to multitask and prioritize duties efficiently.
• Strong attention to detail and accuracy in documentation.
• Professional appearance and demeanor.