Administrative Manager at TalentSquare

JOB SUMMARY

• The Administrative Manager is responsible for overseeing the seamless functioning of all operational, logistical, and administrative activities across retail stores and manufacturing facilities. From inventory management to vendor coordination and facility oversight, the role is ideal for a proactive, data-driven professional who thrives in fast-paced environments and enjoys building systems that scale

KEY RESPONSIBILITIES

• Strategic Planning & Forecasting: Develop and implement systems for inventory forecasting, resource planning, and operations management.
• Facilities Oversight: Manage the upkeep, functionality, safety, and compliance of all retail and manufacturing locations, including lease agreements and infrastructure needs.
• Vendor & Procurement Management: Build and maintain relationships with suppliers, negotiate favorable terms, and ensure timely procurement of goods and services.
• Logistics & Fleet Management: Coordinate transportation schedules and optimize delivery timelines and routes for efficiency and cost-effectiveness.
• Data & Performance Analytics: Analyze operational data to identify trends, inefficiencies, and areas for improvement. Provide regular reports to leadership.
• Team Leadership: Supervise and mentor the administrative team, promoting a culture of accountability, collaboration, and continuous improvement.
• Compliance & Process Improvement: Ensure operational compliance with all legal, safety, and industry regulations. Continuously refine processes to enhance productivity.

WHAT TO HAVE

• Bachelor’s degree in Business Administration, Operations Management, or related field.
• 4–5 years of proven experience in administrative or operations management; retail or manufacturing industry experience is a strong plus.
• Strong skills in inventory control, vendor negotiation, strategic planning, and logistics coordination.
• Proficiency in Microsoft Office Suite and Google Workspace (Excel/Sheets proficiency is a must).
• Highly organized with strong problem-solving abilities and attention to detail.
• Excellent interpersonal and leadership skills; capable of managing diverse teams and external partners.
• A proactive mindset with the ability to work under pressure and prioritize effectively.
• A genuine passion for contributing to a mission-driven brand that positively impacts children’s lives.