Administrative Manager at SecureID Limited

Job Duties/ Responsibilities/ Accountabilities: 

• Responsible for scheduling routine maintenance for non–core machinery. 
• Assists in construction and renovation projects to improve efficiency, ensure that facilities meet environmental, health, and security standards, and comply with government regulations. 
• Oversee the maintenance and repair of general office furnishings.
• Manage the Lunch Ticket scheme to ensure proper records are kept for the Finance department. 
• Prompt payment of telephone bills for the Managing Director, prompt payment of staff airtime. the BlackBerry bill 
• Local procurement of all production consumables like stationery, toners, and administrative stationeries e.g. chairs, tables, etc. 
• Maintenance of office and compound; ensuring the office premises are kept tidy. 
• Ensuring the cleaner reports for duty on time and the building and surrounding area are kept clean and tidy. 
• Plan, organize, and provide effective leadership and control to all administrative functions. 
• Follow up on insurance claims to ensure payments are made and all policy payments are made. 
• Fleet Management: ensure the proper allocation of cars and ensure that they are always in good operational condition.
• Driver Management: The management of all the drivers in the organization according to the laid down policies and procedures. 
• Arrange competent contractors for the servicing of all equipment (air conditioners, printers, generators, diesel supply, compressor e.t.c.) and ensure that they are paid accordingly. 
• Administrative support to other departments and managers. 
• Management of the guesthouse including prompt payments of staff and dealing with the landlord on any issues. 
• Supervisory 
• Set goals and deadlines for the department.
• Manage the many fields of work which the employees carry out. 

Educational & Professional Requirements 

• B.SC in the Social Sciences. An MBA will be an added advantage 
• Relevant professional qualification is an advantage 
• Minimum of 5 years in a similar role 

Competencies & Skills 

• Excellent communication and interpersonal skills 
• Good analytical skills 
• Procurement and Vendor Management 
• Supervisory Skills 
• Time Management 
• Confident and Articulate 
• Adaptability and Flexibility 
• Budgeting and Financial Management 

Benefits: 

• Medical insurance 
• Annual leave benefits 
• Pension 
• Group Life Assurance