Administrative Manager at Sahel Consulting Agriculture and Nutrition Limited

Key Roles and Responsibilities:

Facility & Office Management

• Oversee the maintenance and security of office premises, ensuring a safe and efficient work environment.
• Manage office utilities, leases, and vendor contracts, ensuring cost efficiency and compliance with service-level agreements (SLAs).
• Develop and implement workspace optimization strategies to improve productivity and staff well-being.

Procurement & Vendor Management

• Supervise procurement processes, ensuring transparency, cost-effectiveness, and compliance with company policies.
• Maintain relationships with vendors and service providers, negotiating contracts and monitoring service delivery.
• Ensure proper documentation and record-keeping of all procurement and inventory transactions.
• Ensure procurement policies align with best practices and are implemented as approved within the firm.

Logistics & Fleet Management

• Oversee fleet operations, ensuring the availability, maintenance, and optimal use of company vehicles.
• Implement vehicle tracking, fuel management, and maintenance schedules to reduce costs and enhance efficiency.
• Ensure fleet management policies align with best practices and are effectively implemented within the firm.

Insurance & Compliance Management

• Ensure all company assets, vehicles, and offices are adequately insured and that insurance policies are up to date.
• Serve as the primary liaison with statutory and regulatory bodies, ensuring compliance with legal and workplace safety regulations.
• Coordinate periodic audit reviews of administrative processes, ensuring adherence to best practices.
• Monitor and enforce compliance with internal administrative policies, ensuring alignment with industry standards and regulatory requirements.

Project & Operational Support

• Oversee provision of logistical and administrative support for company projects, ensuring smooth execution of deliverables.
• Develop and oversee cost-effective administrative budgets, tracking expenses and ensuring proper allocation of resources.
• Support cross-functional teams by ensuring the availability of office resources, work tools, and operational support.

Minimum Required Skills & Experience:

• Bachelor’s degree in business administration, Facility Management, Supply Chain, or a related field (Master’s degree is an advantage).
• Minimum of 7 years of experience in administrative management, facilities management, logistics, procurement, or related functions, with at least 3 years in a manager role.
• Strong knowledge of procurement processes, vendor management, and contract negotiation.
• Experience in facility maintenance, fleet management, and insurance coordination.
• Proficiency in logistics planning, office operations, project administration and compliance management.