Administrative Manager at Excellence Community Education Welfare Scheme Ltd/Gte (ECEWS)

Job Description

• The incumbent will plan and coordinate administrative procedures and systems and devise ways to streamline processes to enhance performance, ensuring safety for personnel and equipment.
• Incumbent will be responsible for supervising the recruitment of personnel and allocation of responsibilities and office space for staff across the zones, ECEWS HQ office and Abuja office.
• Incumbent will assess staff performance and provide coaching and guidance to ensure maximum efficiency of administrative processes.
• Incumbent will maintain smooth and adequate flow of information within the company, clients and partners to facilitate robust business operations.
• Incumbent will manage schedules and deadlines, monitor inventory of office equipment and sensitive items and the purchasing of new material with attention to budgetary constraints.
• Incumbent will monitor costs and expenses to assist in budget preparation, supervise facilities servicing and maintenance activities, organize and supervise other office activities (recycling, renovations, event planning etc.)
• Incumbent will ensure operations adhere to relevant government policies, donors’ guidelines and frameworks.
• Any other duties as assigned by supervisors

Minimum Recruitment Standard

• Bachelor’s degree in business administration, management, or related field.
• At least 8 years’ post NYSC experience in developing country health care programs or program support function 3 years of which must be at a senior management level within an international NGO or agency
• Knowledge of the policies, regulations, reporting formats, and cultures of principal donors, including the CDC, USAID, DFID, and others
• Demonstrated experience in non-profit sector in a management role especially in USG Fund programs or equivalent
• Strong supervisory and management skills
• Successful experience leading or authoring proposals and research papers
• Ability to lead teams and promote cross learning
• Ability to handle confidential information with discretion and make reasoned judgments in a timely fashion. Committing to a course of action without undue delay or prevarication
• Experience of dealing with difficult and sensitive situations in a professional manner.
• Proficiency with MS packages

Familiarity with budget planning and enforcement, human resources, and customer service procedures