Administrative Intern at Palladium Group

Purpose of Position

• Palladium is seeking to recruit an Administrative Intern to support our Finance and Operations team.
• S/he will be responsible for provide administrative support for the office in line with Palladium policies, International and Nigeria Labour Law, donor requirements, and Nigerian laws.
• The intern is expected to work very closely with other staff in the field and office to process any required documents in support of project, program or administrative activities and contribute to the effective administrative duties and give support to the field office where necessary.

 Primary Duties and Responsibilities: 

• Support in the preparation of monthly Field Voucher reports for the Finance an Operations unit.
• Assist in periodic verification of physical inventory.
• Support timely collation of retirements’ supporting documents from the State offices.
• Manages the inventory of project assets and consumables such as beverages and stationery items while ensuring timely re-stocking.
• Assist and maintain efficient filing systems for both physical and electronic records on administrative matters.
• Support in ensuring proper documentation of official communications, reports, and other relevant documents.
• Support archiving processes and facilitate retrieval of records as needed.
• Scanning of approved documents for relevant documentation and classifying in respective soft/hard file.
• Assist in organizing and coordinating meetings, workshops, and other events.
• Assist in ensuring prompt remittance of the monthly payroll and Tax deductions at the bank.
• Perform other official duties as may be assigned by supervisor.

Required Qualifications:

• B.Sc. / B.A in Public Administration / Relations, Humanities, or related fields.
• Previous experience in the INGO sector will be an advantage.
• Highly developed interpersonal and communication skills including good listening skills, influencing and negotiation.
• Capacity to build and maintain relationships and to work effectively in a multicultural and multi-ethnic environment respecting diversity.
• Experience with Microsoft Word, Excel, PowerPoint and Outlook.
• Fluency in English with excellent writing and speaking skills is required.
• Possess the ability to handle Finance and Administrative Routines.