Administrative Coordinator at WorQulture

Job Description

• We are seeking a highly organized and proactive Administrative Officer to join our team at a leading provider of tech solutions to businesses.
• The successful candidate will ensure the smooth and efficient running of our office, supporting various departments, and contributing to the overall productivity and effectiveness of our organization.

Responsibilities

• Oversee day-to-day office operations to ensure a well-organized and efficient work environment.
• Manage office supplies and inventory, ensuring timely procurement and stock management.
• Coordinate maintenance and repairs for office equipment and facilities.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Maintain and update company records, databases, and filing systems.
• Prepare, edit, and format documents, reports, and presentations.
• Organize and coordinate staff training sessions, workshops, and development programs.
• Process invoices, expense reports, and reimbursements.
• Assist in budget management and tracking office-related expenditures.
• Support the finance department with basic bookkeeping and financial reporting tasks.
• Plan and organize company meetings, events, and conferences.
• Prepare agendas, take minutes, and distribute follow-up action items for meetings.
• Coordinate travel arrangements and accommodations for staff and clients.
• Serve as the primary point of contact for clients, visitors, and external partners.
• Address inquiries and resolve issues in a timely and professional manner.
• Ensure a positive experience for all stakeholders interacting with the company.
• Ensure compliance with company policies, procedures, and relevant regulations.
• Assist in developing and updating office policies and procedures.
• Conduct regular reviews to ensure adherence to best practices and compliance standards.
• Facilitate internal communication and coordinate between different departments.
• Support senior management with administrative tasks and special projects.
• Assist in the dissemination of company-wide announcements and updates.

Qualifications

• Bachelor’s degree in Business Administration, Management, or a related field preferred.
• 2 years minimum experience as an Administrative Officer, Office Manager, or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.
• Interpersonal skills
• Problem-Solving Oriented
• Proactive self motivated and confident
• Innovative and Tech Savvy
• Excellent written and verbal Skills