Administrative Assistant at LUQUAR Innovations

Job Summary

• As an Administrative Assistant, you will play a crucial role in ensuring the smooth day-to-day operations of the company.
• Your responsibilities will include providing administrative support to various departments, managing office tasks, coordinating schedules, and facilitating effective communication within and outside the organization.
• The Administrative Assistant is a key team member, contributing to the overall efficiency and productivity of the company.

Responsibilities

• Office Management: Oversee daily office operations, including supplies management, equipment maintenance, and space organization.
• Communication Handling: Manage and route incoming calls, emails, and correspondence, ensuring timely and appropriate responses.
• Scheduling and Coordination: Schedule appointments, meetings, and conferences; coordinate travel arrangements for staff; and manage calendars efficiently.
• Data Entry and Documentation: Maintain accurate and organized records, databases, and filing systems. Input and update data as needed.
• Client and Visitor Relations: Greet and assist clients and visitors, ensuring a positive and professional experience.
• Task Prioritization: Prioritize and manage multiple tasks simultaneously, ensuring deadlines are met and high-quality work is delivered.
• Meeting Support: Assist in the preparation of meeting materials, take minutes, and provide administrative support during meetings.
• Expense Reporting: Process and track expenses, ensuring accuracy and adherence to company policies.
• Collaboration: Work closely with other administrative staff, department heads, and external vendors to facilitate efficient operations.
• Confidentiality: Handle sensitive information and maintain confidentiality in all matters.
• Research and Proposal: Work with management to make research and develop business proposal.

Required Qualifications

• Preferably a fresh graduate or serving Corp member with a B.Sc / HND in Business Administration, Office Technology, or any related field.
• Familiarity with office management procedures and basic accounting is a plus.

Required Skills:

• Organizational Skills: Ability to manage and prioritize tasks efficiently.
• Communication: Excellent written and verbal communication skills.
• Attention to Detail: Strong attention to detail and accuracy in work.
• Research and proposal writing skills.
• Time Management: Effective time management and multitasking abilities.
• Adaptability: Flexibility to handle unexpected tasks and changing priorities.
• Technology Proficiency: Proficient in MS Office (Word, Excel, PowerPoint) and other relevant office software like Canva.
• Professionalism: Maintain a professional demeanor and appearance at all times.
• Problem Solving: Ability to proactively identify and solve problems.
• Team Player: Collaborative mindset with a willingness to support colleagues.
• Customer Service: Strong customer service orientation.