Administrative Assistant at Hilton Worldwide

About the job

• An Administrative Assistant is responsible for carrying out the daily activities of the Executive office to deliver an excellent team experience while providing other secretarial support, managing the mail, carrying out filing amongst others.

What will I be doing?

As an Administrative Assistant, you will be responsible for carrying out the daily activities of the Executive office to deliver an excellent team experience. An Administrative Assistant will also be required to provide secretarial support, manage mail, and carry out all filing. Specifically, you will be responsible for performing the following tasks to the highest standards:

• Carry out daily administrative activities of the Executive office while adhering to Hilton Standards, policies and procedures
• Provide secretarial support to the Executive team.
• Ensure all communications, particularly relating to owners, guests and the Corporate office are handled promptly and professionally
• Receive and distribute mail
• Ensure outgoing mail is dispatched in a timely manner
• Provide minutes to Executive Team Meetings and compile management reports in a timely and accurate manner if necessary
• Maintain adequate supplies of office stationary
• Identify and build internal and external relationships
• Carry out all filing
• Comply with all key security mandates
• Report any maintenance issues or hazards -
  • Report defective materials and equipment
• Maintain own work area in a clean, tidy and good manner
• Assist with special projects related to the Executive Office

What are we looking for?

An Administrative Assistant serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:

• Excellent verbal and written communication skills
• Excellent administration and IT (particularly Microsoft Excel) skills
• Committed to delivering a high level of customer service, both internally and externally
• Flexibility to respond to a range of different work situations
• Ability to work under pressure