Administrative Assistant at Evidence Action

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our organisation's general administrative activities. The administrative assistant will ensure smooth functioning of the Country Office by providing administrative functions through effective coordination, planning, monitoring of office operations, logistics and reporting. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you also have previous experience as a Secretary or Executive Administrative Assistant and familiarity within our industry, we’d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Duties and responsibilities

• Handling organizational and clerical support tasks.
• Maintaining office supplies and equipment
• Receive and answer telephone calls and take messages as well as report a faulty line
• Organize travel arrangements for staff, including partners and consultants, both Air and ground transport.
• Arrange accommodation for any employees of Evidence Action visitors and partners, if need be.
• Filing and retrieving of documents as may be required
• Monitor incoming emails and answer or forward as required.
• Managing relationships with internal and external visitors for any administration assistance required by coordinating with my supervisor and programs
• Regularly update and maintain databases such as mailing lists, contact lists and client information.
• Coordinate outgoing messenger and courier service making sure all information required is provided for outgoing mail.
• Receive and direct visitors and make sure they sign the visitors’ book.
• Maintain a safe and clean reception area by complying with procedures, rules and regulations.
• Ensure all windows and doors are closed in the evening.
• Ensure all electrical appliances, lightings and Air conditioners are turned off at the end of the day.
• Perform other related duties and responsibilities assigned by supervisor from time to time

Requirements

• HND or Bachelor’s degree in any related field
• 0-2 years’ work experience
• Excellent organizational and time management skills;
• Ability to liaise well with others
• Strong oral and written communication skills;
• Attention to detail;
• Flexibility and adaptability to changing workloads;
• Ability to use computer packages such as Microsoft offices, Internet and office equipment such as printers, photocopier, scanners etc.
• Ability to work under pressure with minimal supervision, prioritize tasks and able to meet deadlines.

Direct reports

The position will report to Senior Associate, Procurement & Logistics

Equal Opportunity Statement

Evidence Action does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

Benefits

• Private Health Insurance
• Pension Plan
• Training & Development
• Performance Bonus
• Hybrid policy