Administration Officer at Sayed Farms Limited

Job ID: ADO2026007

Job Summary

• We are seeking a detail-oriented, proactive, and highly organized Administrative Officer to manage administrative and operational documentation related to receiving soya beans, dispatching soya meal, dispatching crude soya oil, and other related activities within a dynamic agro-processing environment.
• The role will focus on coordinating daily receiving and dispatch operations, maintaining accurate records, supporting logistics processes, and ensuring compliance with internal controls and operational procedures.
• Prior experience in agriculture, agro-processing, or FMCG operations, combined with strong Microsoft Excel and ERP system skills, is highly preferred.

Key Responsibilities
Receiving Operations (Soya Beans & Raw Materials):

• Receive and verify incoming soya beans and other raw materials against delivery notes, weighbridge tickets, and purchase orders.
• Ensure accurate documentation of quantities, quality status, and supplier details.
• Prepare and process Goods Receipt Notes (GRNs) and ensure timely system posting.
• Coordinate with quality control, warehouse, and procurement teams for inspection and acceptance of materials.

Dispatch Operations (Soya Meal, Crude Soya Oil & Others):

• Prepare dispatch documentation for outgoing soya meal, crude soya oil, and other finished products.
• Coordinate loading, weighing, and release of trucks in line with approved dispatch schedules.
• Generate delivery notes, gate passes, waybills, and relevant dispatch reports.
• Ensure all dispatches are properly authorized and recorded in the ERP or operational system.

Documentation & Reporting:

• Maintain accurate daily records of receipts, dispatches, and stock movements.
• Prepare daily, weekly, and monthly operational reports for management review.
• Maintain organized filing systems for all operational and logistics documentation.

Coordination & Control:

• Liaise with procurement, warehouse, production, logistics, and finance teams to ensure smooth operations.
• Track truck movements, turnaround times, and delivery confirmations.
• Support stock counts and reconciliations in collaboration with Stock Accounting and Warehouse teams.

Compliance & Audit Support:

• Ensure all operational activities comply with company policies, safety standards, and internal controls.
• Support internal and external audits by providing required documents, records, and reports.

Qualifications & Experience
Education:

• Bachelor’s Degree or HND in Business Administration, Accounting, Logistics, Supply Chain Management, or a related discipline.

Experience & Skills:

• 3–5 years’ experience in administrative, logistics, or warehouse operations, preferably within agro-processing, manufacturing, or FMCG environments.
• Good understanding of receiving, dispatch, and inventory documentation processes.
• Strong proficiency in Microsoft Excel and MS Office tools.
• Familiarity with ERP, inventory, or logistics management systems is an added advantage.
• Strong organizational, coordination, and communication skills.
• High level of accuracy, integrity, and attention to detail.