Administration Officer NOB at World Food Programme (WFP)

THE ROLE

To contribute to daily planning and delivery of quality, customer-focused, value for money administrative services that enable staff in country/location operations to deliver food assistance to beneficiaries, in line with WFP’s strategy.

KEY ACCOUNTABILITIES (not all-inclusive, within delegated authority):

• Contribute to and implement WFP country/regional plans, including administrative processes, aligned with regional and wider WFP strategies and policies to facilitate efficient and effective administration service.
• Develop annual plans, contribute to longer term strategies and improvements to policies, systems and procedures to ensure services provided support WFP strategic objectives and are in compliance with corporate policies, standards, regulations and processes.
• Carry out complex data analysis to provide management and clients with the accurate information and reports for efficient planning and decision-making.
• Manage the existing resources in the area of responsibility (e.g. WFP managed facilities, assets and travel management, etc.) and estimate new requirements aiming at efficiency, cost-effectiveness and timeliness of operations and services.
• Facilitate the compliance of the services provided (e.g. WFP managed facilities, assets and travel management, etc.) with the corporate Occupational Safety and Health Policy and contribute to the provision of recommendations to the management on improvements/changes.
• Support a culture of environmental sustainability throughout WFP by role modelling actions that drive sustainability in all administrative activities.
• Guide and supervise more junior staff, acting as a point of referral and supporting them with more complex analysis and queries.
• Build and maintain the partnership with WFP stakeholders, other UN agencies and local government offices.
• Support the capacity building of WFP staff and partners through the organization or design of trainings, workshops, daily interaction, etc. for efficient and effective delivery of food assistance to beneficiaries.
• Follow standard emergency preparedness practices to ensure WFP is able to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.
• Other as required.

QUALIFICATIONS AND EXPERIENCE

Education: University degree in Business/Public Administration, Engineering, or other relevant fields relating to office management and administration.

Language: Fluency (level C) in English language and the duty station’s language, if different.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Minimum of three (3) years professional (managerial) work experience in Business/Public Administration, Engineering, or other relevant fields.
• Has gained experience in administration.
• Has provided direction and instruction to more junior staff members within area of expertise.

MORE ABOUT YOU:

• Good coordination skills and ability to manage administrative actions to the Area Office and other offices in the field.
• Capability to analyze resource allocation needs and organize its prompt deployment in line with the rules, objectives and changing priorities.
• Experience in staff development and learning activities being able to timely address country-wide learning issues.
• Capacity to manage competing priorities within limited time-frame.
• Good networking skills and ability to strengthen and develop relationship with the key counterparts and stake holders needed for effective support to implementation of WFP's activities.
• Experience in large and complex humanitarian operations
• Experience in time management and a multi-tasker
• Problem solving skills
• Good interpersonal & relationship skills
• Communication skills

ADDITIONAL / NICE TO HAVE:

• Work experience in Humanitarian organizations
• North-East experience