Admin Supervisor at Halogen Group

Job Summary

• Manage office documents, including reports, memos, emails, letters, and invoices, both in hard and soft copies.
• Manage staff meetings and minutes taking and communicate minutes to all departments.
• Work closely with the internal auditor on accurate bookkeeping, inventory management, and the financial management of petty cash for business operations.
• Maintain accounting records, procedures, and general administration.
• Assist with payroll management and the remittances of statutory deductions like PAYE, pension, etc.
• Ensure that statutory forms (e.g., VAT) are regularly completed.
• Work with HR to effectively manage direct reports.

Facility Management

• Supervise multi-disciplinary teams of staff, including cleaning, maintenance, and security.
• Ensure that basic facilities, such as generators, lights, and water, are functioning and well maintained.
• Ensure that facilities meet government regulations and environmental, health, and security standards.
• Conduct the required audits to ensure the store is functional, safe, and in compliance.
• Ensure the store is a safe place for associates to work and customers to visit.

Qualifications:

• Bachelor's degree in Business Administration, Management, or a related field.
• Proven ability to provide effective leadership and manage special projects.
• Excellent communication skills for building relationships and handling sensitive matters.
• Strong organizational skills for managing calendars, travel plans, and document management.
• Efficient time management and ability to prioritize tasks.
• Experience in social media management, including photoshoot coordination.
• Proficiency in Microsoft Office suite.
• Minimum 2 Years post-graduate experience

Renumeration: N80,000 - N120,000