Admin Officer at HR-on-Wheels

Our client is a fast-growing African company with a branch in Lagos Nigeria, building the operating system for retail distribution in Africa, with a mission to drive Africa forward by creating economic empowerment for everyone along the retail supply chain. They need an Admin Officer who will be a key representative of their brand and company culture to stakeholders, by being polite and professional in person, via phone and via email.

Job Responsibilities

• Welcome visitors in a warm and friendly manner, answer general queries and alert the person they have come to see
• Occasional administrative tasks support for the management team.
• Answer and direct calls in an efficient, accurate, professional and pleasant manner.
• Function as a liaison for suppliers/vendors/messengers 
• Assist new hires through office orientation
• Collaborate, curate & align with the team bonding committee in creating and executing employee team building activities
• Provide real-time scheduling support by helping the team book meeting rooms in advance when necessary and preventing conflicts 
• Verify receipt of deliveries prior to signing vendor delivery notes and maintain an accurate log of daily deliveries.
• Order, restock and maintain adequate inventory of general office and kitchen supplies and equipment. 
• Obtain vendor price quotes, prepare purchase requisitions with accompanying justification and vendor scope of works whenever necessary.
• Support and manage the admin staff namely kitchen and cleaning crew
• Ensure the office and work stations are regularly kept clean, ventilated and complaint of company measures on pandemic protocols 
• Maintain a tidy reception area and all common areas at all times compliant with Admin SOPs
• Coordinate the pick-up and delivery of mail and correspondences
• Contribute to team effort by accomplishing related results as needed
• Responsible for any other tasks as assigned

Required Skills and Qualifications

• Degree in Business administration or related field
• At least 2 years’ prior administrative experience particularly involving managing a team
• A pleasant and innovative people person, self-motivated, detail oriented, proactive, quick-thinking, flexible, able to pivot when necessary
• Willingness to adjust to changing work environments, someone who offers ideas on where improvements can be made. Works efficiently in situations of uncertainty.
• An articulate team-oriented individual who is clear and concise while communicating. Listens, understands and responds openly to the ideas of others.
• A person who will work on assignments that are moderately complex in nature where judgment is needed in resolving problems and making routine recommendations while following standard practice and procedure. Normally receives no instructions on routine work.
• Ability to be discrete and maintain confidential information
• Have exceptional written and spoken communication skills, proficiency in Google Mail & Apps is preferred 
• Have a desire to be proactive and create a positive experience for company stakeholders
• Multi-tasking skills and an upbeat attitude
• An Understanding of the startup environment
• Demonstrated strong organizational skills
• Strong interest in the business 
• Authenticity