Admin Officer at HR Aid

Location: Ago Palace Way, Lagos

Job Summary

We are seeking a competent and experienced Admin Officer to carry out the administrative duties for our client.

Key Responsibilities

Office Administration

• Manage daily office operations and administrative activities.
• Maintain office filing systems, records, and documentation.
• Ensure office supplies and equipment are adequately stocked and maintained.
• Coordinate correspondence, mail, and courier services.
• Prepare reports, letters, memos, and presentations as required.

Facilities and Asset Management

• Monitor office facilities and coordinate maintenance activities.
• Manage office assets, inventory, and equipment registers.
• Liaise with vendors, contractors, and service providers.
• Ensure office environment remains safe, clean, and functional.

Meeting and Event Coordination

• Schedule meetings, appointments, and travel arrangements.
• Prepare meeting agendas, minutes, and action trackers.
• Coordinate workshops, conferences, and company events.
• Arrange logistics for internal and external meetings.

Records and Document Control

• Maintain confidential personnel and organizational records.
• Ensure proper document storage, retrieval, and archiving.
• Support compliance with document management procedures.
• Maintain updated databases and administrative records.
• Procurement and Vendor Management
• Raise purchase requests and support procurement activities.
• Obtain quotations and coordinate vendor engagements.
• Track deliveries and maintain procurement records.
• Monitor service contracts and supplier performance.

Health, Safety and Compliance

• Support implementation of workplace health and safety requirements.
• Coordinate office inspections and corrective actions.
• Ensure statutory certificates, licenses, and permits are current.
• Promote compliance with company policies and procedures.
• Human Resources Support
• Assist with onboarding and orientation of new employees.
• Maintain staff attendance and leave records.
• Support training logistics and employee engagement activities.
• Assist with administrative aspects of recruitment processes.

Qualifications and Experience

• Bachelor’s degree or Higher National Diploma in Business Administration, Public Administration, Management, or a related field.
• Minimum of 2–4 years’ experience in administration or office management.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong administrative and organizational skills.