Admin Officer at Food Concepts Plc

Job Purpose

• To provide administrative support to the organization

Core Responsibilities and Key Result Areas
Administrative Functions;

• Arrange to receive diesel supply from the vendor at the HQ in conjunction with the Security, W/H and Process & Internal Control team
• Collects request for diesel usage and supplies warehouse trucks and HQ generators daily
• Daily update the diesel record for all trucks and generators.
• Coordinates the activities of the cleaners in HQ & Training Centre.
• Monitors the activities of the Corporate Guards and Mopol in HQ and TC.
• Updates the records of vehicle paper documentations, renewals
•  Opens the office every morning by 6.30am to cleaners and checks that all are appliances in the office are intact.
• Opens the office on Saturdays and Public holidays to all staff.  
• Coordinates the activities of the PSP in charge of waste collection from HQ and ensure that the dumpsite is constantly cleaned.
• Arrange the renewal of insurance policies in conjunction with the Admin Manager.
• Maintain a data base of all staff for staff Identifications cards. Issuance and replacement where necessary.
• Periodic visits/contacts through CUG to all Mainland stores for support

Facility Operations:

• Inspect office premises checking all appliances, facilities as well as security of the warehouse facilities

Inventory Maintenance and Record Keeping:

• Place orders for diesel supply and maintain all associated records
• Perform requisition, delivery and distribution of supplies as well as adequate maintenance of inventory
• Ensure management and monitoring of relevant records and reports
• Manage diesel supplies stock and place orders
• Manage cleaning material supplies from the warehouse and place orders
• Prepare regular reports on cleaning weekly and diesel supplies daily and final report on monthly basis. 

Key Performance Indicators

• Timely response to employee queries and request
• Quality of the internal administrative processes/procedures

Knowledge Requirements:

• Knowledge of General Administrative Support- Facility Management
• Knowledge of Administrative procedures and processes in line with industry best standards
• Knowledge of Office Management Software
• Knowledge of Business Management
• Knowledge of Health & Safety Regulation
• Demonstrates good interpersonal and communications skills

Job Specifications
Educational Requirements:

• Minimum of OND is required

Professional Requirements:

• No professional membership is required.

Experience Requirements:

• Minimum of 2 years work experience in an administrative capacity in a similar industry / environment.

Decision Expectations:

• Ensure all employee queries and requests are attended to
• Monitors compliance with all rules and regulations in the organization as regards safety and facility utilization
• Monitor supplies, inventory and other needs of the organization

Working Conditions:

• Job role holder typically work 40 hours per week, Monday to Friday, although there may be weekend or evening work due to business exigencies.
• This role is largely office-based, and has a high level of social contact as the individual is expected to work closely with staff from different branches.
• The job involves repetition of the same mental activities, but may on occasion be exposed to loud sounds and distracting noise levels, such as from office equipment.