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  • Posted: May 30, 2022
    Deadline: Jul 25, 2022
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    Admin Officer

    Location: Abule Egba, Lagos

    Job Description

    • Supervises the cleaners.
    • Ensure the premises are clean and well weeded.
    • Identify and report all necessary repairs on any part of the building.
    • Monitor fuel level and routine maintenance of office generating set.
    • Raise request memos for office generator once the fuel level is at 600litres
    • Monitor and manage electricity and electricity bills for the office.
    • Manage the Hilux vehicles and hold meetings with the drivers weekly.
    • Monitor the condition, performance and mileage of all vehicles.
    • Arrange for the servicing of each vehicle as and when due.
    • Monitor the movement of vehicles.
    • Ensure the renewal of all vehicle papers as and when due.
    • Carry out spot inspection on vehicles that are sent to regions.
    • Recommend exit pass for all the Hilux vehicles.
    • Generate all admin related memos.
    • Collation of bills to be paid to artisans and cleaners before the end of the month
    • Register and dispatch memos for effective tracking.
    • Record and process gate pass, and petty cash as required and instructed.
    • Prepare and maintain an accurate record of the company’s assets and ensure that the relevant updates are made across all departments.

    Responsibilities

    • Manage office supplies stock and place orders
    • Prepare regular reports on expenses and office budgets
    • Maintain and update company databases
    • Organize a filing system for important and confidential company documents
    • Answer queries by employees and clients
    • Update Office policies as needed
    • Maintain a company calendar and schedule appointments
    • Book meeting rooms as required
    • Distribute and store correspondence (e.g. letters, emails and packages)
    • Prepare reports and presentations with statistical data, as assigned
    • Arrange travel and accommodations
    • Schedule in-house and external events

    Qualifications / Job Competencies

    • Candidates should possess an HND / Bachelor's Degree.
    • 5 or 6 years relevant experience in an administrative role
    • Excellent communication and presentation skills
    • Ability to multi-task and work under pressure
    • Good planning and stress management skills
    • Ability to work independently and execute tasks effectively
    • Proficiency in Microsoft Office Skills (Microsoft Office, Word Excel PowerPoint & Outlook
    • Solid knowledge of Office procedures
    • Experience with Office management software like MS Office (MS Excel and MS Word, specifically)
    • Strong organization skills with a problem-solving attitude
    • Excellent written and verbal communication skills.

    Method of Application

    Interested and qualified candidates should send a copy of their updated CV to: hradvertizer@yahoo.com using "Head of Operations" as the subject of the email.

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