Admin Officer - Adamawa at Moniepoint Inc.

Job Summary

• To facilitate the smooth operation of the company and the execution of its projects, the Admin Officer is responsible for the professional and efficient management of the company’s inventory, logistics, and operations.

Principal Duties and Responsibilities

• Coordinating and tracking the distribution, location, condition, maintenance and care of, allocation and use of the company’s inventory and goods (e.g. accessories, appliances, cases, costumes, equipment, furniture, furnishings, hardware, instruments, merchandise, props, software, technology, vehicles, wardrobe, etc.) at all times and ensuring appropriate levels are available in the store for the efficient execution of all projects and running of the business at all times.
• Effective and efficient record keeping and reporting including cataloguing new inventory; managing it in an efficient database thereafter; and, preparing accurate reports for management regularly, including interim reports as required.
• Planning and managing the company’s international and domestic logistics.
• Working with other units to support the projects’ logistics from proposal through to delivery and evaluation and follow-up; on time and within budget.
• This includes assisting with the liaisons with suppliers and other third parties to handle the transportation, accommodation, subsistence and timing and movement of people; and freight, shipment and deliveries of inventory, goods and equipment.
• Arranging the logistics (including but not limited to, transportation, accommodation, feeding, shipment and deliveries, whether by sea, air and ground); and liaising with other staff and third parties‌.
• Liaising with suppliers and managing them through to the completion of the project and beyond for follow-up activities and reports, for instance, hotels, caterers, airlines, travel agents, etc.
• Handling all aspects of the tracking of the timing and movement of people, equipment, materials, freight, etc., from origin to the final destination in a timely manner.
• Responsibility for and management of office information systems; utilities and resources (e.g. diesel, gas, water, electricity, refuse clearance, generator); vehicles; sundries; and premises, at all times to address the company's needs.
• This includes forecasting the requirements, managing and tracking their use, and monitoring their maintenance and service histories through systems and logs.
• Responsibility for ticket booking, expatriate quota, visa preparation and office purchases, and general processes involved in immigration handling for the company’s expatriates and international guests.

General:

• Constantly communicating with all stakeholders to keep them updated, including attending meetings and preparing regular reports for the management team.
• Undertaking any necessary duties to ensure a first-class service is provided at all times.

Qualifications, Competency & Skills Required

• Graduate degree or equivalent qualification in Administration or Mass Communications or minimum of three years previous travel, logistics, inventory management, operations or office administration experience.
• Experienced Microsoft Office user, particularly Word, Excel, PowerPoint and Outlook.
• Experienced database and financial software user e.g. Excel, Sage, QuickBooks.
• Competent Internet, email and Google applications user.
• Sound knowledge of the entertainment industry within Nigeria.

Candidate Abilities & Personality Profile:

• An organised and assertive individual who is proactive, creative, and resourceful.
• An outstanding team player and self-starter, able to work with minimum supervision.
• Great at staying calm and diplomatic under intense pressure.
• Able to manage own time and prioritise work to ensure deadlines are met and targets achieved, and take personal responsibility for own work and actions.
• Able to work within a secure and confidential environment, maintain confidentiality and demonstrate tact and diplomacy at all times.
• Able to use own initiative and make simple or business-critical decisions as required.
• Clear verbal communicator with excellent telephone manners.
• Able to work accurately with excellent attention to detail at all times.
• Ability to liaise with staff at all levels, both internally and externally.
• Able to develop excellent working relationships both internally and externally.
• Excellent organisational skills.
• Demonstrates strong interpersonal skills and a professional manner and approach at all times including an equable temperament and a neat appearance.
• Able to cope well when under pressure from competing priorities, unpredictable requests and interruptions.
• Keenly interested in the FinTech, hospitality and logistics industries in Nigeria