Admin / Office Assistant at Prestigious Consulting Group

Job Summary

• The candidate will be responsible for providing general administrative support to ensure the smooth running of the office.
• He/she will assist with a wide range of administrative tasks, including answering phones, scheduling appointments, managing office supplies, handling correspondence, and supporting other team members with various office functions.

Job Responsibilites

• Provide day-to-day administrative support to office staff and management, including handling incoming calls, emails, and visitors.
• Schedule meetings and appointments, ensuring that all relevant parties are informed and prepared. Manage meeting logistics.
• Prepare, edit, and proofread documents, reports, and presentations. Maintain filing systems (both digital and physical) for easy access to important documents.
• Order and maintain office supplies, ensuring that the office is well-stocked and operational. Track inventory and restock items as needed.
• Greet and assist visitors. Handle front-desk responsibilities such as answering calls, taking messages, and receiving packages
• Update and maintain accurate records, databases, and spreadsheets. Assist with the preparation of reports and other administrative tasks as required.
• Assist with travel arrangements, including booking flights, accommodations, and transportation.
• Draft and send routine correspondence (letters, emails, memos), ensuring clear and professional communication.
• Provide support for various departments or projects as needed, helping to organize team events or assisting with special tasks.
• Help track office expenses and assist in preparing reports for reimbursements.
• Other duties as may be assigned.

Skills & Qualifications

• Minimum of an HND in any relevant field
• 1-3 years proven experience as an office assistant, administrative assistant, or in a similar role.
• Strong organizational and time management skills, with the ability to prioritize tasks effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and basic office equipment (printers, copiers, etc.).
• Excellent verbal and written communication skills.
• Strong attention to detail and the ability to multitask in a fast-paced environment.
• Discretion and professionalism in handling confidential information
• A positive attitude, strong work ethic, and willingness to support others in the team.