Admin Manager at Pulse NG

Position Summary

• Pulse is looking for an Admin Manager who will oversee the smooth day-to-day running of the office, supervise the admin staff, and provide any other support required for the company and teams’ optimal productivity, safety, and wellbeing.
• This role will require working closely with employees, interacting with guests, contractors, and other third-party vendors, therefore great interpersonal skills are a must.

Duties & Responsibilities

• Ensure the smooth running of the office on a day to day basis - the office environment should always make a good impression on staff and guests
• Office facilities, equipment, and resources should be well maintained and in good working condition - needed repairs should be arranged in a timely manner so that work is not interrupted and productivity is not affected
• Proactively identify issues with office operations and put in place preventative measures
• Problem solve effectively and efficiently whenever issues arise
• Assist with monthly data and call subscriptions for staff
• Ensure the correct use of office resources such as the company vehicle, Uber, and Bolt company accounts and provide monthly reporting on usage
• Identify and fulfil office supply needs, maintaining good stock levels, and keeping good records and inventories of all office equipment and assets
• Manage supplier, vendor, and contractor relationships effectively - also manage budgets and ensure cost-effectiveness for all admin-related expenditure
• Keep transparent records of expenditure in Google Sheets and back up receipts to Google Drive in well-organised folders for audit purposes
• Maintain office policies, training, and retraining staff where necessary for their proper implementation
• Manage health and safety procedures and ensure these are regularly updated and adhered to
• Supervise and monitor the work of support and maintenance staff such as drivers, cleaners, security, gardeners, etc
• Manage infrastructure planning such as moves, additions, changes to workstations, refurbishments, and provide answers, resources, and solutions as requested
• Provide other administrative support as needed, including booking travel and accommodation, mailing and shipping packages and letters, scheduling appointments, planning for meetings and events, hospitality planning for guests, etc.
• Keep management informed of performance with timely reporting
• Work with discretion and complete integrity in all matters, especially financial
• Keep up to date with all organisational changes and business developments

Desired Skills & Experience

• Minimum of 1-year experience as an admin or office manager
• Experience developing and improving on internal systems and processes
• Experience using Google Workspace - especially Google Sheets and Docs
• Highly organised and able to work in a structured way
• Must be resourceful, proactive and solution-oriented
• Excellent communication skills
• Must be friendly and have a positive attitude, even under pressure.

Joining the Pulse Team

• The Pulse team is made up of passionate individuals who go above and beyond to inform and engage our young audience with quality content - also delighting our clients and partners with their creative ability to engage these audiences.
• From the moment you join us, you will be empowered to run projects, solve problems and develop solutions that can impact our audience of millions and our clients and partners.
• You will also get to work collaboratively with a pan-African team in a fast-paced environment.