Admin Manager at Gtext Group

Job Summary

• The Admin Manager is responsible for overseeing the administrative functions of the organization. 
• This includes managing office operations, coordinating administrative staff, ensuring efficient workflows, and providing support to senior management and other departments. 
• The Admin Manager ensures that the administrative tasks are carried out smoothly, on time, and in accordance with company policies.

Key Responsibilities
Office Management:

• Oversee day-to-day office operations and maintain office supplies and equipment.
• Manage office facilities, including maintenance and vendor relations.
• Ensure the workplace is compliant with health and safety regulations.

Team Leadership & Supervision:

• Supervise and guide the administrative team, ensuring efficient task completion.
• Organize training sessions and provide mentorship to administrative staff.
• Conduct performance evaluations for admin staff and set goals for improvement.

Budget & Cost Control:

• Develop and manage the administrative budget, ensuring cost-effective operations.
• Monitor and control expenses related to office supplies, equipment, and services.

Document Management:

• Oversee the organization and storage of company documents, both physical and digital.
• Ensure compliance with data protection and confidentiality policies.

Communication and Coordination:

• Act as a liaison between senior management and other departments.
• Manage communication within the office, including email, phone, and in-person inquiries.
• Plan and coordinate meetings, events, and travel for executives.

Reporting & Analysis:

• Prepare regular reports on office operations, budget status, and staff performance.
• Analyze administrative processes and suggest improvements.

Project Management:

• Support various internal projects, ensuring they are executed efficiently and within deadlines.
• Coordinate with other departments to meet project timelines and goals.

Compliance and Policies:

• Ensure compliance with company policies, including HR policies, safety regulations, and industry standards.
• Recommend and implement improvements to current administrative procedures.