Admin / Inventory Officer at Sage Grey Technologies Limited

Job Summary

• An Admin and Inventory Officerbridges the gap between office management and asset control. You serve as the functional core of the team, balancing clerical duties with a strict focus on tracking supplies to ensure the business never misses a beat.

Key Responsibilities
Office Administration:

• General office Administration
• Facilities & Asset Management
• Logistics & Coordination
• Vendor & Service Management
• Record Keeping & Documentation
• Support to Management & Staff

Inventory Management:

• Establish detailed mapping of available storage facilities and maintain up-to-date stock records for each area/facility. This includes bin cards, stock cards, spread sheets, and clearly labelled goods.
• Maintain appropriate stock of frequently used supplies through establishing a reorder level consistent with monthly usage
• Prepare and submit Weekly, Monthly, and Quarterly Stock Reports to the line manager as needed
• Ensure warehouses are clean and goods are well always organized according to their type and homogeneity.
• Maintain accurate inventory records for consumables, supplies, and stock items.
• Monitor stock levels and initiate replenishment requests to avoid stock-outs or overstocking.
• Ensure proper storage, handling, and security of inventory items.
• Conduct routine and spot stock counts and reconcile variances.
• Prepare inventory movement and usage reports.
• Support the count team during the periodic stock counts

Controls & Compliance:

• Enforce asset and inventory management policies and procedures.
• Ensure proper authorization and documentation for all asset and inventory movements.
• Support internal and external audits by providing required documentation and explanations.
• Identify control gaps and recommend process improvements.

Reporting:

• Prepare periodic asset and inventory reports for management.
• Provide data to support budgeting, forecasting, and financial reporting.
• Report losses, damages, or discrepancies promptly with root-cause analysis.

Coordination & Support:

• Liaise with the HR and Finance teams on asset, inventory, and related administrative matters.
• Provide support for general administrative functions as required.
• Support employee onboarding and exit processes by ensuring timely asset assignment, tracking, and recovery.