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  • Posted: Sep 20, 2021
    Deadline: Sep 24, 2021
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  • (IDS)-Intercommunity Development Social Organization, formally Integrated Development Services (IDS) is a voluntary, not-for-profit and non-governmental organization (NGO) founded in 2004 by Peace loving and law-abiding women and youth and incorporated with the Federal Republic of Nigeria, Corporate Affairs Commission (CAC/IT/No.60576) and was granted Specia...
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    Admin / Finance Officer

    Location: Maiduguri, Borno

    Job Summary

    • Under the supervision of the Finance Manager, the Admin/Finance Officer position will base in Maiduguri.
    • The Person will check, review, and give the green light for processing payments, booking accruals etc. in addition to a close coordination with all the cash requesters.

    Specific Responsibilities
    The responsibilities of the Administrative and Finance Officer include but are not limited to the following:

    Accounting and Finance Management:

    • Provide Administrative and Financial Support to the Finance Manger
    • Assist program staff with day-to-day accounting operations and financial support in accordance with donor/client and IDS internal policies and procedures
    • Prepare procurement request and ensure all approvals are secured and coordinate with Logistics department the delivery of service and goods.
    • Account for procurement transactions to ensure adequate supporting documentation, accuracy, and control over payments.
    • Ensure all documents are filled and stamped.
    • Maintain proper filing and easy retrieval of finance documentation.
    • Conduct Daily, weekly and month end cash counts.
    • Payment of participant and other training, cash payments out of the office.
    • Update and Upload on cost point cash transaction. Daily reconcile of cash and book balances.
    • Complete the monthly closing operation of the cash accounts after validation of Finance Manager
    • Ensure that all vouchers are scanned and uploaded into IDS Share file for Supervisor review and internal audit purpose
    • Ensure compliance with internal and donor regulations and procedures; establishing finance and supporting function policies, systems and procedures, and directing or performing their development, documentation, and implementation

    Administrative:

    • Organizes travel and files of all staff arriving/departing, booking and purchasing plane tickets
    • Ensure Staff travelling Through the Capital is picked up, has appropriate papers and a place to stay

    Working Relationships:

    • Maintain frequent communication with Finance Manager to ensure finance activities and objectives are communicated
    • Work with HR, program and logistics staff to ensure the coordination of activities met

    Requirements

    • National Diploma (ND), NCE, HND, B.Sc or any other relevant equivalent qualifications in Management, Finance, Business Administration or Computer Science.
    • Minimum 4 years’ experience in administration and financial management in the humanitarian sector, including extensive experience in the financial management aspect of international donor agencies.
    • Extensive experience in working with computerized accounting systems, preferably Excel (Costpoint)
    • Experience in working within a large departmental team.
    • Ability to carry-out responsibilities independently with minimal technical support from within the organization.
    • Knowledge of varied donor financial regulations.
    • Experience in enforcing the compliance of internal control procedures and policies relating to different departments and activities.

    Competency:

    • Proven leadership qualities required.
    • Strong negotiation, interpersonal and organization skills.
    • Can function effectively in a loosely structured work environment and to set appropriate priorities and deal effectively with numerous simultaneous requirements
    • Ability to work under pressure and manage workload effectively and efficiently to meet deadlines.
    • Ability to work in participatory manner with staff to assess needs, implement and monitor activities.
    • Ability to integrate and work well within multiethnic and multicultural team.
    • Ability to work in harsh conditions, often in remote areas.
    • Some record of experience with donor (especially: USAID, OFDA, ECHO, DFID, BPRM, UN-Agencies) specific procedures.
    • Proficiency with MS Word and Excel
    • Fluent English written and oral.

    For every Child, you demonstrate:

    • IDS values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results.

    Core Values:

    • Commitment.
    • Diversity and inclusion.
    • Integrity.

    Method of Application

    Note: Never pay for any training, certificate, assessment, or testing to the recruiter.

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