Admin / Finance Officer at Intercommunity Development Social Organization (IDS)

Location: Maiduguri, Borno

Job Summary

• Under the supervision of the Finance Manager, the Admin/Finance Officer position will base in Maiduguri.
• The Person will check, review, and give the green light for processing payments, booking accruals etc. in addition to a close coordination with all the cash requesters.

Specific Responsibilities
The responsibilities of the Administrative and Finance Officer include but are not limited to the following:

Accounting and Finance Management:

• Provide Administrative and Financial Support to the Finance Manger
• Assist program staff with day-to-day accounting operations and financial support in accordance with donor/client and IDS internal policies and procedures
• Prepare procurement request and ensure all approvals are secured and coordinate with Logistics department the delivery of service and goods.
• Account for procurement transactions to ensure adequate supporting documentation, accuracy, and control over payments.
• Ensure all documents are filled and stamped.
• Maintain proper filing and easy retrieval of finance documentation.
• Conduct Daily, weekly and month end cash counts.
• Payment of participant and other training, cash payments out of the office.
• Update and Upload on cost point cash transaction. Daily reconcile of cash and book balances.
• Complete the monthly closing operation of the cash accounts after validation of Finance Manager
• Ensure that all vouchers are scanned and uploaded into IDS Share file for Supervisor review and internal audit purpose
• Ensure compliance with internal and donor regulations and procedures; establishing finance and supporting function policies, systems and procedures, and directing or performing their development, documentation, and implementation

Administrative:

• Organizes travel and files of all staff arriving/departing, booking and purchasing plane tickets
• Ensure Staff travelling Through the Capital is picked up, has appropriate papers and a place to stay

Working Relationships:

• Maintain frequent communication with Finance Manager to ensure finance activities and objectives are communicated
• Work with HR, program and logistics staff to ensure the coordination of activities met

Requirements

• National Diploma (ND), NCE, HND, B.Sc or any other relevant equivalent qualifications in Management, Finance, Business Administration or Computer Science.
• Minimum 4 years’ experience in administration and financial management in the humanitarian sector, including extensive experience in the financial management aspect of international donor agencies.
• Extensive experience in working with computerized accounting systems, preferably Excel (Costpoint)
• Experience in working within a large departmental team.
• Ability to carry-out responsibilities independently with minimal technical support from within the organization.
• Knowledge of varied donor financial regulations.
• Experience in enforcing the compliance of internal control procedures and policies relating to different departments and activities.

Competency:

• Proven leadership qualities required.
• Strong negotiation, interpersonal and organization skills.
• Can function effectively in a loosely structured work environment and to set appropriate priorities and deal effectively with numerous simultaneous requirements
• Ability to work under pressure and manage workload effectively and efficiently to meet deadlines.
• Ability to work in participatory manner with staff to assess needs, implement and monitor activities.
• Ability to integrate and work well within multiethnic and multicultural team.
• Ability to work in harsh conditions, often in remote areas.
• Some record of experience with donor (especially: USAID, OFDA, ECHO, DFID, BPRM, UN-Agencies) specific procedures.
• Proficiency with MS Word and Excel
• Fluent English written and oral.

For every Child, you demonstrate:

• IDS values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results.

Core Values:

• Commitment.
• Diversity and inclusion.
• Integrity.