Admin & Facility Officer at IT Horizons Limited

Location: Gbagada, Lagos

Responsibilities

• Responsible for the maintenance of all company’s assets – generator, ACs, Inverters and Electrical Appliances
• Daily inspection of all company’s fleet to ensure optimal working condition
• Daily inspection of all company’s fleet to ensure optimal working condition
• Proper maintenance and repairs of all company’s fleets in accordance with the department standard operating procedure without any form of delay.
• Proper management and supervision of securities guards
• Oversee and manage the security of the office environment
• Ensure proper supervision of all the organization official drivers
• Ensure proper supervision of all the organization cleaners
• Ensure prompt attendance to staff logistics request in compliance with the department’s standard operating procedures
• Ensures that background checks and due diligence checks are conducted on all drivers and securities
• Ensure the company’s fleet and official vehicles are clean at all time.
• Responsible for all organization fleet which is inclusive however, not limited to – company’s official vehicles.
• Monitor diesel supply and usage (Light, diesel generator)
• Strategically plan and manage logistics, transportation and staff request in alignment with the admin officer
• Comply with the organization and external laws, regulations and policies
• Work closely with the Admin Officer in planning of the drivers’ route and processes daily
• Liaise and negotiate with suppliers, manufacturers and vendors on behalf of the company
• Ensures cost-savings through proper use of vehicle through accurate maintenance of daily vehicle logs, provision of inputs to preparation of the vehicle maintenance plans and reports.
• Ensures proper day-to-day maintenance of the assigned vehicle through timely minor repairs, arrangements for major repairs, timely changes of oil, check of tires, brakes, car washing, proper servicing etc.
• Ensures prompt availability of all the required documents/supplies including vehicle insurance, vehicle logs, necessary spare parts in the assigned vehicle.
• Ensures that all immediate actions required by rules and regulations are taken in case of involvement in accidents.
• Perform other related duties as they may be assigned by line managers from time to time

Requirements

• Candidates should possess a Bachelor's Degree / HND with 3 - 4 years work experience.