Admin/Facility Executive at CIG Motor Ltd

Job Summary:

• The Admin/Facility Executive is responsible for managing the day-to-day administrative and facility operations, ensuring a well-maintained, safe, and efficient work environment.
• This role involves coordinating office logistics, supervising facility maintenance, managing vendor relationships, and supporting operational activities.
• The ideal candidate should possess strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

Key Responsibilities:

Administrative Operations

• Oversee daily administrative tasks, including office supplies management and equipment maintenance.
• Ensure the smooth functioning of office facilities, including utilities, security, and cleanliness.
• Coordinate with external vendors for office repairs, maintenance, and service agreements.
• Manage office inventory and ensure timely procurement of supplies.
• Support document control, record-keeping, and filing systems in compliance with company policies.

Facility Management

• Ensure regular inspections and maintenance of the facility to meet health and safety standards.
• Coordinate and monitor repairs, cleaning, and overall facility upkeep.
• Manage access control systems, including staff ID issuance and visitor logs.
• Ensure compliance with building regulations and company standards for facility management.

Vendor & Stakeholder Coordination

• Liaise with external vendors, contractors, and service providers for facility-related needs.
• Negotiate contracts and ensure cost-effective procurement of services and materials.
• Monitor and evaluate vendor performance to maintain quality standards.

Operational Support

• Assist in organizing company events, meetings, and other administrative projects.
• Support the onboarding process by setting up workspaces for new employees.
• Address and resolve administrative or facility-related issues promptly.

Reporting & Compliance

• Maintain records of facility maintenance schedules, expenditures, and service contracts.
• Prepare periodic reports on administrative activities and facility operations.
• Ensure compliance with legal, health, and safety regulations within the facility.

Requirements

• Bachelor’s degree in Business Administration, Management, or a related field.
• 2–4 years of experience in an administrative role, preferably in the automobile industry.
• Strong organizational and multitasking skills with keen attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and administrative tools.
• Excellent communication and interpersonal skills.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Knowledge of office management systems, procurement, and compliance regulations.
• Problem-solving mindset with the ability to work independently and as part of a team.