Admin Executive at IIHT

Job Summary

• The Admin Executive will provide high-level administrative support to the organization by managing the day-to-day office operations, handling communications, and ensuring smooth coordination between departments.
• The ideal candidate should be highly organized, detail-oriented, and proactive in resolving challenges to support the organization’s efficiency and effectiveness.

Responsibilities

• Oversee and manage daily office operations to ensure smooth functionality.
• Maintain office supplies inventory and place orders when necessary.
• Manage office equipment, coordinate repairs, and ensure proper functioning.
• Maintain and update company records, ensuring proper filing and confidentiality of sensitive information.
• Prepare and manage correspondence, reports, presentations, and other documents.
• Coordinate with other departments to ensure accurate and timely data entry.
• Act as a point of contact for internal and external communication, including managing emails, phone calls, and in-person inquiries.
• Liaise with vendors, clients, and service providers for various office-related matters.
• Draft and distribute internal communication, such as memos and meeting agenda and minutes.
• Assist senior management with administrative tasks, including travel arrangements, calendar management, and project coordination.
• Prepare and submit expense reports, ensuring timely approvals and compliance with company policies.
• Coordinate logistics for meetings, events, and company travel, including booking venues, arranging catering, and organizing transportation.
• Assist in the onboarding process for new hires, including setting up workstations and handling necessary paperwork.
• Ensure office operations are compliant with company policies and government regulations.
• Assist in the implementation and communication of company policies and procedures.

Qualifications

• A bachelor’s degree in business administration, Management, or a related field is a preferred option.
• Minimum of 5 years of experience in an administrative role, preferably in an executive or office management capacity.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management software.
• Ability to handle confidential information with discretion and professionalism.
• Problem-solving skills with a proactive attitude toward resolving issues.
• Ability to work independently with minimal supervision.
• Strong attention to detail and ability to prioritize tasks effectively.

Benefits

• Opportunities for professional growth and development within a growing company.
• A dynamic and creative work environment.
• Competitive salary and performance bonuses.