Admin Executive at AACE Food Processing & Distribution Limited

• The Admin Executive will oversee all administrative functions to ensure smooth operations within the organization while also providing personal assistant support to the Managing Director (MD).
• The ideal candidate must be highly organized, able to manage multiple tasks simultaneously, and possess excellent planning, execution, and time management skills.
• This role requires a proactive and experienced professional who can maintain confidentiality, communicate effectively, and support the MD’s daily and strategic needs.

DUTIES AND RESPONSIBILITIES:

Administrative Management:

• Oversee general office administration to ensure smooth daily operations.
• Maintain effective filing systems (digital and physical) and ensure documentation is up-to-date and easily accessible.
• Manage office supplies, equipment, and service providers to ensure efficiency and cost-effectiveness.
• Coordinate office logistics, including travel arrangements, accommodation bookings, and event planning for meetings or corporate events.
• Handle incoming and outgoing communications, including phone calls, emails, and correspondence, ensuring timely and accurate responses.

Personal Assistant Duties:

• Provide comprehensive personal assistance to the MD, including managing the
• MD’s calendar, scheduling meetings, and organizing travel plans.
• Assist in preparing materials for meetings, presentations, and reports as required by the MD.
• Handle confidential matters with discretion, ensuring sensitive information is protected.
• Act as a liaison between the MD and internal/external stakeholders, ensuring efficient communication and follow-up on key actions.
• Support the MD in managing key projects by monitoring deadlines, tracking progress, and coordinating with relevant teams.
• Assist in organizing and executing key initiatives that support the MD’s business objectives.

Meeting Coordination:

• Schedule, organize, and prepare for internal and external meetings, including taking minutes, preparing agendas, and following up on action items.
• Manage virtual and in-person meeting logistics to ensure successful execution.