Admin Coordinator at Lakowe Lakes Golf & Country Estate

The ideal candidate would serve as a point of contact and link between employees, internal departments, and external parties, including vendors and rental pool homeowners. He/She will handle clerical and administrative duties, analyze and improve office processes and policies.

MAIN RESPONSIBILITIES

• Supervise daily maintenance activities at the LLHL rental pool
• Generate monthly reports for the LLHL rental pool homeowners
• Communicate with homeowners and supervise the team regarding repairs and general issues pertaining to homes at the LLHL rental pool
• Collate and manage the administrative function of the staff weekly or monthly schedules
• Manage the administrative function of recruitment and staff leaves
• Support employees by facilitating interdepartmental communications and interactions between internal and external parties.
• Ensures that the office is well-maintained, organized, and secure.
• Assists with special projects, such as process improvements and budget development.
• Develops and implements new policies and processes with unit heads to improve service delivery
• Provides confidential administrative assistance to the General manager and other executives
• Handles purchasing and maintenance of all general office supplies
• Manages the company schedule and calendar and arranges travel as necessary
• Collects, enters, and records information to maintain departmental databases and records
• Drafts and finalizes written correspondence and documentation for the office
• Coordinates and supervises the daily management of equipment and facilities for the organization

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

• Communication skills: Have the ability to read and interpret finance documents. Ability to keep logs and to speak effectively to associates.
• Applicant must have the flexibility to work a shift other than the one they are assigned dependent on business demand.

EXPERIENCE AND EDUCATION

• Bachelor’s degree is required
• Experience in customer service is required
• Exceptionally well-organized with an aptitude for data
• Outstanding communication skills, both written and verbal
• Solid networking and interpersonal skills
• Able to generate accurate and timely reports
• Strong presentation skills, able to explain concepts concisely and accurately
• Able to develop strong, cooperative relationships with department heads
• Creative thinking skills and ability to solve problems
• Ability to work all shifts, including weekends, evenings and holidays