Admin Associate at Sun King (Formerly Greenlight Planet)

About the role:
The admin associate will manage all administrative activities in the organization. In this role, the individual will be responsible for day-to-day running of the office, welfare services and facility maintenance and some other task listed.

What you would be expected to do:

• Support all HRBP's in all HR-related matters.
• Responsible for the safe day-to-day running of the office, welfare services, facility maintenance, lunch etc. whilst ensuring employees present in the office are safety compliant.
• Coordinate office janitors and technicians and ensured the pantry/kitchen, restroom and office space are neatly arranged and safe for employees.
• Oversee office inventory management like HR Stationery and other kitchen provisions.
• Management of flight agency vendors and other vendors to optimize i.e., get best value for cost. 
• Timely communication (at least 72hrs before travel) of flight itinerary to staff after completing due approvals.
• Ensure timely reservations of hotels for staff (new joiners and existing staff). Making sure hotel itinerary is sent to staff concerned at least 24hrs before arrival. 
• Ensure that all the required work tools are given to all new joiners (office and field based) on the day of resumption. Work tools include laptop bag, ID card, Business card, welcome kit, staff shirt, preparation of office for physical onboarding etc and communicate promptly if any delays.
• Prepare assigned FSE contract letters according to agreed timelines for assigned areas.
• Scribe for weekly collaboration minutes (and any other assigned meetings) and support skill share sessions by taking promptly, attendance of attendees.
• Contact person for receiving office mail correspondences and responding to all emails in a courteous and timely manner.
• Ensure effective and timely health care administration (registration/enrolment, reimbursement, complains) for both current and new employees from end-to-end. Staff enrolment details to be sent to HMO latest 1 hour of staff registration submission.
• Ensuring adequate supplies of office supplies.
• other related duties as assigned.

You might be a strong candidate if you:

• Is excited about joining a fast growing, entrepreneurial and innovative environment. 
• HND/BSC from a reputable institution, preferably a background in Business Administration or related course.
• Minimum of 2 years’ experience in an administrative role.
• Proficiency in word processing and spreadsheet software.
• Exceptional ability to manage payments, budgets, expenditures, office operations.
• Good leadership qualities
• Ability to plan, schedule, and execute office-related events.
• In-depth knowledge of administrative recordkeeping practices.
• Experience in handling confidential and sensitive information.
• Excellent interpersonal skills.

What we offer (in addition to compensation and statutory benefits):

• An opportunity to grow as a professional in a dynamic, fast growing, high impact industry. 
• The chance to work in an open minded, collaborative culture surrounded by enthusiastic Greenlighters who are driven by the challenge of continuously innovating and growing a smart, sustainable business with profound impact on the world.  
• A truly multicultural experience: you will have the chance to work with and learn from people from different geographies, nationalities, and backgrounds. 
• Structured, tailored learning and development programs that help you become a better leader, manager, and professional through the Greenlight Academy.