Admin Assistant at Nicole Sinclair Consulting

We are seeking a resourceful and detail-oriented Administrative Assistant for our client in the health and fitness industry. The ideal candidate will play a vital role in ensuring smooth office operations and supporting internal teams through effective communication, organization, and administrative coordination. This role combines core administrative duties with support in HR-related functions and day-to-day business operations, contributing to a high-performing and service-driven workplace.

KEY DUTIES & RESPONSIBILITIES

• Maintain organized filing systems (digital and physical).
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Support the leadership team with daily administrative tasks.
• Serve as the first point of contact for internal and external communications.
• Handle phone calls, emails, and in-person inquiries professionally and promptly.
• Monitor and replenish office supplies and stationery.
• Ensure office equipment is functional and liaise with vendors for repairs.
• Maintain accurate attendance and leave records.
• Update internal databases and trackers (e.g., expenses, inventory).
• Familiarize yourself with the company’s mission, services, and operations.

QUALIFICATIONS/ EXPERIENCE/ KNOWLEDGE

• Bachelor’s degree or HND in Business Administration or a related field.
• 2–3 years of administrative experience (preferably in hospitality, fitness, or wellness).
• Strong organizational and multitasking abilities.
• Proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent verbal and written communication skills.
• Friendly, professional, and client-oriented demeanor.