Admin Assistant at African Agricultural Technology Foundation (AATF)

Background

• Through the AATF Special Initiative for Strengthening Cassava Agro-Processing and Digital Solutions (ASIST- APOD), AATF has acquired a new Cassava processing technology for processing high quality cassava flour without peeling the roots. The Machine will be installed in Fasola, Oyo State-Nigeria.
• This initiative presents a novel model that seeks to utilize digital tools to enhance access to mechanization services and improved agronomy, then establish a centralized cassava processing facility that will be accessible to village-based processors who would otherwise not be able to afford modern cassava processing equipment.
• Accessing this service will enable them to diversify their products, hence creating more value for the tubers. Reporting to the Project Coordinator, the Data Officer is responsible maintaining and repairing the plant,

Responsibilities

• Providing high quality and timely administrative support where required, for example filing and photocopying, diary management etc.
• Inputting data and maintaining a range of databases, spreadsheets and electronic filing systems to aid the storage and retrieval of electronic documents.
• Recording and distribution of correspondence, emails, incoming mail / post, monitoring and managing electronic mailboxes and dealing with routine correspondence accurately and promptly and forwarding to relevant staff as appropriate.
• Organizing and providing support to meetings, events and visits including issuing papers, ordering hospitality, meeting and greeting external visitors and officials, and responding to any housekeeping queries that they may have e.g. the format of the meeting.
• Recording information to support the production of minutes and draft minutes e.g. timings of each agenda item and attendance of witnesses.
• Assisting in gathering and collating information.
• Effectively using Microsoft Office
• Maintaining hard copy and electronic information systems to ensure a clear and organized file of all correspondence, papers, minutes, agendas.
• Checking and processing invoices for payment through electronic payment system.
• Utilize office appliances such as photocopier, printers etc. and computers for word processing, spreadsheet creation etc.
• Undertake basic bookkeeping tasks and issue invoices, checks etc.
• Assist in office management and organization procedures.
• Monitor stocks of office supplies (paper clips, stationery etc.) and report when there are shortages.
• Assist in making travel arrangements and booking venues for conferences and events.
• Providing high quality customer service to a diverse range of customers, both internal and external.
• Managing own work to ensure the delivery of obiectives
• Providing accurate information in a professional and helpful manner by referring to organizational policies and procedures.
• Perform other office duties as assigned.

Qualifications and Experience

• Certificate or Diploma in any of the following: Records/Information Management, Information/Library Science, Human Resource Management, Business Management, Accounting, Supply Chain Management or any other relevant and related discipline;
• Proficiency in Computer Applications
• Minimum of one (1) year experience
• Strong interpersonal and communications skills.
• Ability to deliver with short notice.
• Self-Directed
• Ability to Multitask